2015-02-24 Steering Committee Meeting Notes
Attendees | |
Name | |
|---|---|
| Y | Ajay Asthana |
| Janet Campbell | |
| John Couk | |
| Y | Oscar Diaz |
| Julio Cesar Farcelli | |
| Y | Rick Freeman |
| Mike Garcia | |
| N | Robert Greenes |
| Y | Stan Huff |
| Skip Mc Gaugney | |
| Tom Oniki | |
| Marc Overhage | |
| Y | Craig Parker |
| Vassil Peytchev | |
| Jeff Rogers | |
| Paul White | |
| Y | Herb White |
| Y | Wayne Wilbright |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Review Agenda and Meeting Schedule Question re. sharing email addresses | Virginia Riehl | |
| Priority Item – Committee Organization – Implementation of Process | Craig Parker | |
| Priority Item – Tier 2 Messaging | Craig Parker | |
| Priority Item – HIMSS Meeting | Rick Freeman | |
| Priority Item – VA | Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Press Releases | Oscar Diaz | |
| Priority Item – Get technical content on website or other accessible location | Stan Huff/Rick Freeman | |
| Priority Item – | Oscar Diaz | |
| HL7 Argonaut Project | Stan Huff | |
| Operations Work Group | Craig Parker | |
| Project Plan | Rick Freeman | |
| Hosted Vendor Implementations | Ajay Asthana | |
| Communications and Marketing | Rick Freeman | |
| Decision rights and processes | Craig Parker, Tom Oniki, & Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Decision/Action |
|---|---|---|
Review Agenda and Meeting Schedule Question re. sharing email addresses | February Meeting Schedule | |
| Priority Item – Formation of the committees | Craig – Setting up Google groups. Should be complete this week. Oscar – Instead of voting at large on Committee Chairs, committees will select their Co-Chairs. Individuals reporting to Oscar cannot be a Co-Chair (part of HSPC operations) Craig – Groups will allow people to identify the committees they wish to participate in. Oscar – Committees are Clinical use cases, architecture, sandbox, architecture, venture, marketing, finance. Venture, marketing and finance committees will be appointed by the Board |
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Priority Item – Tier 2 Messaging | Oscar – Tier 1 is data virtualization. Tier 2 is the services level. We need clear messaging and examples of deployment. Mayo may be able to provide a demonstration.
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| Priority Item –HIMSS Meeting | Stan – Willing to speak about HSPC at times when he is not already scheduled. Oscar – We should publish a calendar of events at HIMSS. Stan – Should we respond to ONC call for participation in the Interoperability Showcase. Oscar – will follow-up with ONC re. inter operability showcase with support from Craig and Rick. Craig – We need to have a compelling demo. This is coming along well. We need to hand-outs and consistent messaging. Craig will set up a meeting with Rick, Eileen, Oscar re. messaging. Rick – On last HIMSS coordination meeting, Cerner has committed to get there services in place. Epic has narrowed their commitment. Epic was not sure if they would have booth space to demonstrate. Rick has assured them that they would be visible in the demos at other locations. Oscar – We are doing SMART today, but HSPC is open to others, e.g., Regenstreif, VA. HSPC should make sure it is clear that multiple UI models will be accommodated. Rick – Epic will continue to develop their apps in preparation for HIMSS. Rick – We have a great suite of applications that can be demonstrated. Messaging is the top priority for planning. | Rick Freeman Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes Need to determine if there will be an HSPC booth or be sponsored by other booths. Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS Rick will work with Eileen on what is required for marketing. |
| Priority Item – VA | Covered under Intermountain meeting below. | Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA |
| Priority Item – Incorporation and Organization and Funding | Stan – The Intermountain check has been mailed. Oscar – Final steps completed to process payment. Oscar is resending the invoice per VA instructions. Stan – No word from Regenstreif. Waiting for Intermountain check to share with others. Oscar – Oracle wants to be an associate member. They have concerns about the arbitration clauses in the member agreement. Stan – If the member agreement is changed it will cause another round of legal review. Oscar – HSPC should stand on its own and there should not be additional liability for Intermountain. This should be discussed by the HSPC Board. Stan – Will confer with Intermountain attorney on this issue. Oscar – Did research on the 501c3 organization membership. There is nothing specific on this.
| Stan Huff/Oscar Diaz Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman |
| Priority Item — Press Releases | Oscar – We need funding to move this forward. There are costs to generate and push out press releases. The Board would like to have critical mass before having press release. | Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz Develop press release on VA project Develop press release on Argonaut project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. |
Priority Item – Get technical content on website or other accessible location
| Rick – Have gotten feedback from application developers. Off of the main site there are links to content for developers. This includes instructions and specifications. Still need to publish profiles in a more accessible way. | Stan Huff/Rick Freeman Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements
Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. |
| Priority Item – Intermountain Meeting on 02/20/15 | Oscar – A meeting was held last Friday at Intermountain. The meeting was initiated by Jonathan Nebeker. Attendees included: Jonathan Nebeker, Dr. Drew, Paul Nichol, Stan Huff, Peter Haug, Oscar Diaz, Craig Parker. The Shreveport region has agreed to be the first site. Paul is setting up a meeting with their CMIO and others. Dr. Paka has reached out to LSU and sent an email to Dr. Clancy to provide an update. Paul Nichol is identifying additional sites. These include: Phoenix, Salt Lake, Seattle, Chicago, Baltimore, and possibly Indianapolis. Discussion centered around deployment of clinical pathways. Mayo and LSU clinical pathways can be used. Will be using BPMN to model clinical decision making process. Craig – Need to put together a project management team. This will blend the two groups. Oscar – Need to define the KPIs as part of the VA contract. | |
| HL7 Argonaut Project | Oscar – There will be a meeting with ONC to discuss coordination. | Stan Huff
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| Outreach |
| Reach out to Allscripts – Jeff Franks Kaiser/Mayo outreach – Stan Huff/Oscar Diaz |
| Operations Work Group |
| Craig Parker Launch in January |
| Project Plan | Rick Freeman
| |
| Hosted Vendor Implementations |
| Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository |
| Communications and Marketing |
| Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases |
| Decision rights and processes | Oscar Diaz | |
| Review Action Items | Virginia Riehl | |
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
|---|---|---|---|---|---|
| Finalize the list of initial committees | 02/17/15 | 02/24/15 | Oscar Diaz Craig Parker | ||
| Create google groups for each committee | 02/17/15 | 02/24/15 | Craig Parker | ||
| Send out HSPC wide message soliciting members to join committee | 02/17/15 | Craig Parker | |||
| Setup a meeting to discuss the Tier 2 messaging. | 02/17/15 | Craig Parker | |||
| Reach out to Orion | 01/27/15 | Oscar Diaz | |||
| Work with Eileen on what is required for marketing at HIMSS | 01/20/15 | Rick Freeman | |||
| Contact Chris Ross at Mayo | 01/20/15 | Stan Huff | |||
| Determine Google Drive permissions | 01/20/15 | 02/24/15 | |||
| Contact Allscripts | 01/20/15 | Oscar Diaz | |||
| Contact Alastair at Gesinger | 01/20/15 | Stan Huff | |||
| Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | |||
| Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
| Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | Stan Huff | |||
| Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
| Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
| Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
| Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
| Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
| Get an article in Health Data Management to promote membership. Rick will reach out to Eileen | 11/11/14 | Rick Freeman | |||
| Set up membership committee calls | 11/11/14 | Craig Parker | |||
| Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
| Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
| Send preliminary budget to Stan | 11/11/14 | Oscar Diaz | |||
| Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
| Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
| Develop Draft Organization Structure | 10/28/14 | Oscar Diaz Craig Parker | |||
| Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
| Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
| Approve the enhanced model content presentation tool | 10/28/14 | ||||
| Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
| Set up sand box meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
| Set up HIMSS coordination meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
| Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
| Outreach to Kaiser | 10/01/14 | Stan Huff | |||
| Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
| Define Plans for VA Project With LSU | 09/23/14 | ||||
| Process for Signing Up Members at HIMSS | 09/23/14 | ||||
| HIMSS Budget Development | 09/23/14 | ||||
| Develop Orchestration Demonstration | 09/23/14 | ||||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | |||
| Enroll Members | 10/14/14 | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
| External Communications Work Group | 08/26/14 | Eileen Rivera | |||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
| Update Marketing Materials | 08/26/14 | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | |||
| Prepare Executive Overview of HSPC | 08/26/14 |
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| Define Announcement Distribution Channels | 08/26/14 | ||||
| Develop Marketing Campaign | 08/26/14 | ||||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | 02/24/15 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | ||
COMPLETED ITEMS | |||||
| Outreach to Regenstrief | 10/01/14 | 01/27/15 | Stan Huff | ||
| Schedule a time to review the agenda and membership agreement and benefits. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Identify a set of committees that will be formed at the meeting. | 01/20/15 | 01/27/15 | Craig Parker Rick Freeman | ||
| Follow up with Oscar to get information on the organization structure. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Contact Oscar re. getting the committee structure approved. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Schedule call to finalize agenda and length of meeting | 12/09/14 | 01/27/15 | Craig Parker | ||
| Develop plan for MedInfo | 12/09/14 | 01/20/15 | Bob Greenes Stan Huff | ||
| Contact Cerner and Marc Overhage. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Reach out to Bo Dagnall at HP | 01/20/15 | 01/27/15 | Craig Parker | ||
| Contact Oracle. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Contact IBM | 01/20/15 | 01/27/15 | Oscar Diaz | ||
| Contact Kevin and Jamie at Kaiser | 01/20/15 | 01/27/15 | Stan Huff | ||
| Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | 01/20/15 | Bob Greenes | ||
| Obtain Board Member signatures on Board Document | 10/28/14 | 01/20/15 | Oscar Diaz | ||
HSPC Meeting
| 08/26/14 | 01/06/15 | |||
Identify meeting location options in New Orleans | 11/11/14 | 01/06/15 | Wayne Wilbright Oscar Diaz | ||
| Finalize By Laws and Membership Agreement | 09/12/14 | 12/31/14 | Temporary Board | ||
| Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send | 12/16/14 | 12/19/14 | Virginia Riehl | ||
| Send out meeting announcement | 12/09/14 | 12/19/14 | |||
| Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
| Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Prepare blog post on DC meeting | 09/02/14 | 09/30/14 | Stan Huff | ||
| Create Mailing List | 09/02/14 | 09/30/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | ||