2015-09-10 Steering Commitee Meeting Notes
Attendees | |
Name | |
|---|---|
| Y | Ajay Asthana |
| Y | Matt Burton |
| Janet Campbell Sean Moore |
| Y | Oscar Diaz |
| Julio Cesar Farcelli | |
| Y | Rick Freeman |
| Y | Robert Greenes |
| Y | Laura Heermann |
| N | Stan Huff |
| Tom Oniki | |
| Marc Overhage | |
| N | Craig Parker |
| Y | Chris Sadvary |
| Y | Davide Sottara |
| Paul White | |
| Herb White | |
| Wayne Wilbright | |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Review Agenda and Meeting Schedule | Virginia Riehl | |
| Priority Item – Plans for Next Meeting | Stan Huff/Oscar Diaz | |
| Priority Item –VA Project | Oscar Diaz | |
| Priority Item –Roadmap | Stan Huff | |
| Priority Item –Mission Statement | Davide Sottara | |
| Priority Item – Member Recruitment | Oscar Diaz/Stan Huff | |
| Priority Item – Other Funding/Organization Relationship Activities | Oscar Diaz | |
| Priority Item – Committee Development | Craig Parker/Oscar Diaz | |
| Priority Item – Website | Craig Parker | |
| Priority Item — Reference Implementation | Rick Freeman | |
| Priority Item – Press Releases and Communications | Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Value Proposition | Ajay Asthana | |
| 2016 HIMSS Meeting | Rick Freeman | |
| Communications and Marketing | Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Follow-Up Notes |
|---|---|---|
Review Agenda and Meeting Schedule |
|
|
Priority Item – Plans for Next Meeting September week of 28th - 30th 11 working days/16 calendar days till this meeting Timeline for action items – notices, agenda.....
| Laura – Do not have the merchant payment set up on the registration site. Chris – Should put up the registration site today. Will be deciding the best option for payment today. May be at the registration desk. Oscar – May need to move away from Mail Chimp, since these are not reaching people. Suggested that we use Sales Force. Oscar – Agenda is set. Still finalizing the key note speaker. Chris – Waiting for ONC to clear David Hunt. Will follow up with David. Bob – Suggested that we send more reminder emails. Chris – Not everyone can pay by credit card or check. Will include wording in the email regarding reaching out of an alternate payment method is needed. Oscar – Can get a PO in lieu of check or credit card. Bob – Will check into whether ASU can provide polycom microphones.
| September Meeting Coordinate Registration Site developed by Patrick Langford. Include a place to indicate what the person wants from the meeting– Craig Parker/Chris Sadvary Follow-up email – Chris Sadvary Corporate credit card – Oscar Diaz Keynote speaker Agenda Topics:
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| Priority Item – VA Project | Oscar – Budget has been approved with expanded scope. Will go to contracting in early October. Will be a CREDA vehicle directed to LSU. Will be developing the business case. Dues are expected by the 27th. VA New Orleans wants to participate.
| Develop grant proposal for care coordination – Oscar VA Challenge Grant Status – Bob Greenes Schedule a call with Laura and Jonathan – Oscar Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar VA security issue resolution – Oscar Obtain use case documentation from LSU – Oscar Diaz VA stakeholder involvement in developing use cases Oscar Coordination with other groups within VA – Oscar Register a HSPC price list on the GSA schedule – Oscar |
| Priority Item – Roadmap/Operational Plan | Oscar – Meeting will be scheduled in Salt Lake. Craig is taking the lead. Laura – Will follow-up to get the meeting scheduled. Oscar – Should include Doug Martin and Emory Frye. Oscar – Purpose is to operationalize the committees and finalize the architecture. Bob – Interested in participating. Will provide additional names. Oscar – Dave Walton from the VA should be invited. Want to have the meeting before the September meeting. Oscar – We are doing both the operational plan and the architecture. Bob – This should be a strategic discussion. Oscar – Should have LSU representative. | Stan Huff Matt Burton participation in the group Clarify the desired end product
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| Priority Item – Mission Statement | Rick – Has circulated a draft. Bob – This version captures the current direction. Oscar – Have a draft to present to the Board. Bob – Should change wording to "app store and other mechanisms. Rick presented the mission statement that was developed in January.
| Mission and vision statement for HSPC. To be circulated by 30th – Davide |
| Priority Item – Member Recruitment | Oscar – Memberships are coming in. Chris – John Farmer, Care Data Systems. Dr. William Smith. Getting primarily individual members. Will be working with the Board to promote associate and corporate membership. Bob – Could the organizational model be scaled to a department of a university? Oscar – This is under discussion. Will be taken to the Board.
| Membership drive – Oscar/Chris Outcomes of Oscar/Chris meeting Partner Candidates
Develop membership marketing materials to solicit new members – Membership Committee Group membership for departments within universities – suggested by Bob Greenes Solicit Additional Benefactor Members – Oscar |
Priority Item – Other Funding/Organization Relationship Activities
| Oscar – C4MI will be assisting in late September. Will be providing an FTE. Oscar – Mayo is supporting moving forward. Hope to meet with Mayo in next two weeks. Matt – Mayo is working on platforms. HSPC is a good opportunity in this context. Bob – Will be an IPA for the VA and will be bringing on an architect under this project. Should have a call on staffing across LSU, challenge grant, and other efforts. Davide will set up a call to discuss the challenge grant. | C4MI Proposal Status Schedule meeting with ACS – Oscar Reach out to get ACOG use case – Laura Determine ACOG funding. Meet with David Hoite – Oscar Develop agreement and project plan with SMART – Craig Develop grant proposal for C4MI – Oscar Develop grant proposal for Arizona – Oscar Joint demos with HSPC and Argonauts at HIMSS - Stan Follow-up with Marc Overhage – Stan Sequoia/Healtheway – support for DURSAs ACS – Meeting sponsorship |
Priority Item – Committee Development
| Oscar – Committees are getting revamped. Will be presented to the Board.
| Outreach on peri-operative use case Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases Determine roles of the Architectural /Platform Committee and the Technical Committee Committee Charters – Oscar ACOG use case – Oscar Collaboration Platform Board Appointment of TSC Finalize committees – Craig/Oscar – Setting up Google groups. Should be complete this week. – Craig Will post committee processes to Confluence – Craig |
| Priority Item – Website | Oscar – Got approval to move ahead on the Amendola contract. They will be reaching out to conduct interviews. | Chris/Oscar Contract with Amendola – Chris Sadvary Implement a solution that Chris can manage – Rick/Craig
Minutes on website
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| Priority Item — Reference Implementation | Rick – Provided an overview of the reference implementation content on the HPSC site. Working with Davide on the roadmap. Will provide a weekly update. Davide – Need to define the overlap between HSPC and CBSS meeting in Boston on September 30th. Rick – There will be an Intermountain person at the CBSS meeting. The meeting is Josh Mandel, Grahame, Claude. Bob – HL7 CDS Work Group is meeting in September. This includes some of the same people. Davide – HSPC may want to have input to the CBSS decisions. Rick – Will send a link on what will be proposed at CBSS meeting. Bob – This overlaps with HL7 CDS Work Group. Oscar - Scott can represent HSPC. Add agenda topic for technical roadmap to be presented by Davide | Rick Freeman |
Priority Item — Press Releases and Communications | Oscar – Intermountain has requested a press release on Intermountain's contribution to HSPC. This should go out in the next week. Bob – Will be an IPA for the VA and will be bringing on an architect under this project. Should have a call on staffing across LSU, challenge grant, and other efforts. Davide will set up a call to discuss the challenge grant. | Chris Sadvary Prepare notes summarizing the meeting in August – Rick Freeman Prepare press release summarizing meeting – Chris Sadvary Send out bi-weekly newsletter – Chris Sadvary Develop press release with Scottsdale Institute – Chris Find resources to support press release
Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. |
| Priority Item – Incorporation and Organization |
| Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Administrative support Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar |
| Priority Item – Value Proposition |
| Ajay Asthana Conduct interview with Oscar Call to discuss value proposition – Ajay/Marc |
2016 HIMSS Meeting
|
| Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description Discuss FHIR alignment – Rick/Marc |
| Communications and Marketing |
| Rick Freeman Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign |
| Review Action Items | Virginia Riehl | |
Area | Milestones |
Technical SC | Technical Roadmap Reference model – 1st pass Integrate existing pieces |
Terminology and Modeling | Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website Meeting in August with FHIR Workplan for collaboration with VA and FHIM Define what HSPC approved profile means Roadmap for modeling and terminology – connected to use cases Tooling to detect differences between profiles Prioritized pre-coordination reshaping rules Plan for developing the capability to translate ADL models to AML models and possibly examples Revisit the strategy of HSPC profiles with SMART applications (in conjunction with HIMSS demo) Translation library/repository that is exchangeable and sharable – instances across models and from ADL to AML |
Platform/Architecture | Platform architecture – harmonize to needs and business use case Strawman (concrete) view of the platform and architecture. With use cases as a starting point. Draft reference architecture. Proposed standards Proposals for use of existing architectures Framework for deciding how far up the stack the platform goes |
Testing and Certification | Define the TDD approach (include negative tests) Implement in use cases Define certification approach |
Cross Use Case | Identify common requirements to inform architecture |
Perioperative Use Case | Develop roadmap Create a brief or business plan to ACS and obtain their approval Obtain funding Identify pilot |
Peri-Natal Decision Support | Develop Roadmap Obtain funding Gain commitment of ACOG Develop specification |
| Care Coordination | Refine existing use case Get all the documents together and review Look at FHIR and determine gaps Secure funding Create project governance structure Develop a project plan Document workflow Develop glossary Leverage FHIM and other VA data models |