2015-08-27 Steering Commitee Meeting Notes
Attendees | |
Name | |
|---|---|
| Y | Ajay Asthana |
Y | Janet Campbell Sean Moore |
| Y | Oscar Diaz |
| Julio Cesar Farcelli | |
| Y | Rick Freeman |
| Y | Robert Greenes |
| Y | Laura Heermann |
| N | Stan Huff |
| Y | Tom Oniki |
| Y | Marc Overhage |
| Y | Craig Parker |
| Y | Chris Sadvary |
| Y | Davide Sottara |
| Paul White | |
| N | Herb White |
| Y | Wayne Wilbright |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Review Agenda and Meeting Schedule | Virginia Riehl | |
| Priority Item – Plans for Next Meeting | Stan Huff/Oscar Diaz | |
| Priority Item –VA Project | Oscar Diaz | |
| Priority Item –Roadmap | Stan Huff | |
| Priority Item – Member Recruitment | Oscar Diaz/Stan Huff | |
| Priority Item – Other Funding/Organization Relationship Activities | Oscar Diaz | |
| Priority Item – Committee Development | Craig Parker/Oscar Diaz | |
| Priority Item – Website | Craig Parker | |
| Priority Item – Press Releases and Communications | Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Value Proposition | Ajay Asthana | |
| 2016 HIMSS Meeting | Rick Freeman | |
| Project Plan | Rick Freeman | |
| Communications and Marketing | Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Follow-Up Notes |
|---|---|---|
Review Agenda and Meeting Schedule | Change meeting time to Thursdays at 11:00 a.m. ET/10:00 a.m. CT/9:00 a.m. MT/8:00 a.m. PT Start next week | Bob Greenes asked if the meeting time could be moved forward 30 minutes. |
Priority Item – Plans for Next Meeting September week of 28th - 30th 20 working days/31 calendar days till this meeting Timeline for action items – notices, agenda.....
| Oscar – Scottsdale Center confirmed. Costs will be $6,000 per day. Chris – Waiting for final approval of the contract Oscar – Fees will be $600 for non-members, and $300 for members. This will cover costs. Rick – Maybe this should be the last meeting where we will not charge. Oscar – Room rates for attendees will be $129 per night. This may offset the registration fee. Oscar – Will send out communication once the agenda is decided Craig – Presented the proposed agenda for the meeting. Decided that a full day was not needed for the use cases. Oscar – David Hunt has been asked to be the keynote speaker. Craig – Hope that the keynote will draw press attention Rick – We should have a session on HIMSS planning Craig – Can add to Wednesday afternoon. Rick – Topics:
Craig – Want to use the registration site that Patrick set up and add question re. what they want from the meeting. Rick – Could try to set up a capability to collect fees. Craig – Can set up a square account and take cards over the phone. Oscar – Chris can do this. Oscar – Will send out the email today. Will include a link to the agenda. Email will include information on the fees. Chris – If we charged a flat fee of $350 per person we would cover our costs. Rick – Could we subsidize this meeting? Craig – $350 is not too high a fee. Oscar – We will set the fee at $300 Oscar – Add an agenda item for the membership drive. Craig – This is scheduled for 10:30 on Tuesday. Craig – Need to have the invitees, session objectives organized. He will stay on point for organizing the meeting. Craig will contact Patrick to get the site up. | September Meeting Coordinate Registration Site developed by Patrick Langford. Include a place to indicate what the person wants from the meeting– Chris Sadvary Send out save the date - Chris Sadvary
Agenda Topics:
|
| Priority Item – VA Project | Oscar – Money has been allocated out of the 2015 budget. Contracting may not be done by September 30th. Will be speaking with Jonathan Nebeker to review the proposal. Will accept assistance with the writing. Need additional narrative on:
Jonathan presented to the new Under Secretary who approved. Will be a sole source contract to a HIT. Budget is about 9.8 million. Bob – Willing to provide support for proposal. Oscar – Will be using the IBM SOA. Oscar – The proposal needs to be done in the next few days in order to get funding by September 30th. Oscar – Did a response to become a sole source agent on behalf of the VA. VA needs to post another time. This will allow the VA to become a member. The legal hurdles have been cleared. Oscar – Challenge Grant debriefing has been scheduled. Peter Haug has agreed to provide staff support. Davide – Requested a separate call about the Challenge Grant. Oscar – Would like to schedule this tomorrow. | Schedule a call with Laura and Jonathan – Oscar Develop grant proposal for care coordination – Oscar VA Pilot funding proposal status – Oscar VA Challenge Grant Status – Bob Greenes Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar VA security issue resolution – Oscar Obtain use case documentation from LSU – Oscar Diaz VA stakeholder involvement in developing use cases Oscar Coordination with other groups within VA – Oscar Register a HSPC price list on the GSA schedule – Oscar |
| Priority Item – Roadmap/Operational Plan | Oscar – Need to bring a team together to develop the operational plan. We will have objectives for each of the initiatives and a plan for accomplishing them. HSPC needs additional funding. Getting additional membership is critical. In addition, Intermountain and LSU have made contributions of staff time. Development Group
| Stan Huff
|
| Priority Item – Member Recruitment | Oscar – Working on a membership fees. Oscar – ACS – requested a meeting in the next two weeks UPMC – met with them re. membership Mayo – scheduling a time to present to them ACS – wants HSPC to collaborate with them on the agenda for the Hill.
| Membership drive – Oscar/Chris Outcomes of Oscar/Chris meeting Partner Candidates
Mayo
Follow-up with VA, Regenstreif, and Harris on payments – Stan, Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar |
Priority Item – Other Funding/Organization Relationship Activities
| Oscar – C4MI is an opportunity. Bob Greenes has offered to write a grant proposal. This needs to be done in the next week. Bob – Would be good to have a call with Stan, Oscar, Todd, and Scott Oscar – Will sent materials to Bob. Need to have a draft proposal before the call. Bob – Need to decide if we should apply for an NIH transformation grant. Bob will resend the solicitation. | Schedule meeting with ACS – Oscar Reach out to get ACOG use case – Laura Determine ACOG funding. Meet with David Hoite – Oscar Develop agreement and project plan with SMART – Craig Develop grant proposal for C4MI – Oscar Develop grant proposal for Arizona – Oscar Joint demos with HSPC and Argonauts at HIMSS - Stan Follow-up with Marc Overhage – Stan Sequoia/Healtheway – support for DURSAs C4MI-- Develop combined charter |
Priority Item – Committee Development
|
| Mission and vision statement for HSPC. To be circulated by 30th – Davide Outreach on peri-operative use case Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases Determine roles of the Architectural /Platform Committee and the Technical Committee Committee Charters – Oscar ACOG use case – Oscar Collaboration Platform Board Appointment of TSC Finalize committees – Craig/Oscar – Setting up Google groups. Should be complete this week. – Craig Will post committee processes to Confluence – Craig |
| Priority Item – Website | Oscar – Have been talking with a firm to set up the website. Chris – Have been speaking with a firm. The cost will be $22,000. Will include a payment function. They will train the staff on how to managed the content. Want to have a new presence by mid-September. They have been good to work with. Oscar – They provide a 2 - 3 year program to evolve the messaging. | Chris/Oscar Implement a solution that Chris can manage – Rick/Craig Develop website requirements Develop budget for website Post minutes from work groups Determine consistent tooling for minutes and other content |
Priority Item — Press Releases and Communications | Meeting notes and presentations were posted. Oscar – Would like to have Chris, Rick , and Craig prepare a summary to send out. Want to bill this as an HSPC collaborative effort. Virginia will send the notes form the CIMI meeting. Rick will take the lead on the notes. Oscar – Would like to have a newsletter that goes out every two weeks. | Oscar Diaz Prepare press release summarizing meeting – Chris Sadvary Send out bi-weekly newsletter – Chris Sadvary Develop press release with Scottsdale Institute – Chris Find resources to support press release
Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. |
| Priority Item – Incorporation and Organization |
| Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Administrative support Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar |
| Priority Item – Value Proposition |
| Ajay Asthana Conduct interview with Oscar |
2016 HIMSS Meeting
|
| Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description |
| Project Plan | Rick Freeman | |
| Communications and Marketing |
| Rick Freeman Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign |
| Review Action Items | Virginia Riehl | |
Area | Milestones |
Technical SC | Technical Roadmap Reference model – 1st pass Integrate existing pieces |
Terminology and Modeling | Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website Meeting in August with FHIR Workplan for collaboration with VA and FHIM Define what HSPC approved profile means Roadmap for modeling and terminology – connected to use cases Tooling to detect differences between profiles Prioritized pre-coordination reshaping rules Plan for developing the capability to translate ADL models to AML models and possibly examples Revisit the strategy of HSPC profiles with SMART applications (in conjunction with HIMSS demo) Translation library/repository that is exchangeable and sharable – instances across models and from ADL to AML |
Platform/Architecture | Platform architecture – harmonize to needs and business use case Strawman (concrete) view of the platform and architecture. With use cases as a starting point. Draft reference architecture. Proposed standards Proposals for use of existing architectures Framework for deciding how far up the stack the platform goes |
Testing and Certification | Define the TDD approach (include negative tests) Implement in use cases Define certification approach |
Cross Use Case | Identify common requirements to inform architecture |
Perioperative Use Case | Develop roadmap Create a brief or business plan to ACS and obtain their approval Obtain funding Identify pilot |
Peri-Natal Decision Support | Develop Roadmap Obtain funding Gain commitment of ACOG Develop specification |
| Care Coordination | Refine existing use case Get all the documents together and review Look at FHIR and determine gaps Secure funding Create project governance structure Develop a project plan Document workflow Develop glossary Leverage FHIM and other VA data models |