2015-09-03 Steering Commitee Meeting Notes
Attendees | |
Name | |
|---|---|
| Y | Ajay Asthana |
| Janet Campbell Sean Moore |
| Oscar Diaz | |
| Y | Julio Cesar Farcelli |
| Y | Rick Freeman |
| Y | Robert Greenes |
| Y | Laura Heermann |
| N | Stan Huff |
| Tom Oniki | |
| Y | Marc Overhage |
| Y | Craig Parker |
| Y | Chris Sadvary |
| Y | Davide Sottara |
| Y | Paul White |
| Herb White | |
| Wayne Wilbright | |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Review Agenda and Meeting Schedule | Virginia Riehl | |
| Priority Item – Plans for Next Meeting | Stan Huff/Oscar Diaz | |
| Priority Item –VA Project | Oscar Diaz | |
| Priority Item –Roadmap | Stan Huff | |
| Priority Item – Member Recruitment | Oscar Diaz/Stan Huff | |
| Priority Item – Other Funding/Organization Relationship Activities | Oscar Diaz | |
| Priority Item – Committee Development | Craig Parker/Oscar Diaz | |
| Priority Item – Website | Craig Parker | |
| Priority Item – Press Releases and Communications | Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Value Proposition | Ajay Asthana | |
| 2016 HIMSS Meeting | Rick Freeman | |
| Communications and Marketing | Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Follow-Up Notes |
|---|---|---|
Review Agenda and Meeting Schedule |
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Priority Item – Plans for Next Meeting September week of 28th - 30th 15 working days/25 calendar days till this meeting Timeline for action items – notices, agenda.....
| Chris has been working with Patrick re. registration site. The save the date email went out last Thursday. Could use PayPal for payments. Could also have a merchant account. There are fees associated with the merchant account. May need this moving forward for membership dues and other fees. Craig will follow up with Oscar today and update Patrick. Will set up a private link for anyone who has the fee waived. Craig – The agenda is set. Reaching out to contact presenters. Oscar has David Hunt tentatively committed. This requires a formal request process to ONC. Craig – Current agenda is posted on the HSPC website. Chris – A follow-up email is planned for next week with the registration process and hotel information. Will aim for Tuesday. Paul – Was able to click through to the hotel registration. NEED TO GET A CORPORATE CREDIT CARD – Oscar has been working on this.
| September Meeting Coordinate Registration Site developed by Patrick Langford. Include a place to indicate what the person wants from the meeting– Chris Sadvary Keynote speaker Agenda Topics:
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| Priority Item – VA Project |
| Develop grant proposal for care coordination – Oscar VA Challenge Grant Status – Bob Greenes Schedule a call with Laura and Jonathan – Oscar Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar VA security issue resolution – Oscar Obtain use case documentation from LSU – Oscar Diaz VA stakeholder involvement in developing use cases Oscar Coordination with other groups within VA – Oscar Register a HSPC price list on the GSA schedule – Oscar |
| Priority Item – Roadmap/Operational Plan |
| Stan Huff Matt Burton participation in the group Clarify the desired end product
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| Priority Item – Member Recruitment |
| Membership drive – Oscar/Chris Outcomes of Oscar/Chris meeting Partner Candidates
Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar |
Priority Item – Other Funding/Organization Relationship Activities
| Chris – Care Data Systems looking at associate membership, but then want to join as an individual. Want to know if they will have the same marketing presences Chris – Allscripts would like to sponsor a meeting. Need to determine who can be a sponsor. This will go to the Board level. Bob – For people who are associated with a University, it is difficult to justify a membership at the top level. Might want to have a group membership below the full organizational level. Bob – Value proposition for a group membership is to get the group identity. Julio- Confirmed this. Chris – Should have VA membership this month. | C4MI Proposal Status Schedule meeting with ACS – Oscar Reach out to get ACOG use case – Laura Determine ACOG funding. Meet with David Hoite – Oscar Develop agreement and project plan with SMART – Craig Develop grant proposal for C4MI – Oscar Develop grant proposal for Arizona – Oscar Joint demos with HSPC and Argonauts at HIMSS - Stan Follow-up with Marc Overhage – Stan Sequoia/Healtheway – support for DURSAs C4MI-- Develop combined charter |
Priority Item – Committee Development
| Davide – Oscar circulated a draft of the mission and vision statement yesterday. This should be circulated to this group in the next week. Davide – This is an expansion of the mission and vision that were developed a few months ago. Bob – What led to this is confusion about HSPC's goals. Rick – Concerned that we are reworking the mission and vision so soon. Rick will send out to this group. Craig – Concerned that this has not been broadly circulated. Virginia – Will make this an agenda item for the next.
| Mission and vision statement for HSPC. To be circulated by 30th – Davide Outreach on peri-operative use case Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases Determine roles of the Architectural /Platform Committee and the Technical Committee Committee Charters – Oscar ACOG use case – Oscar Collaboration Platform Board Appointment of TSC Finalize committees – Craig/Oscar – Setting up Google groups. Should be complete this week. – Craig Will post committee processes to Confluence – Craig |
| Priority Item – Website | Chris – Oscar has reached out to LSU to discuss their support. Anticipate a contract with Amendola. | Chris/Oscar Implement a solution that Chris can manage – Rick/Craig
Minutes on website
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Priority Item — Press Releases and Communications | Chris – Sent out a press release this week. Mentioned meetings and LSU and Intermountain. Another press release will go out at the end of this month. Asked committee members to look for this on line. Will send out the link. Have gotten good responses. | Oscar Diaz Prepare notes summarizing the meeting in August – Rick Freeman Prepare press release summarizing meeting – Chris Sadvary Send out bi-weekly newsletter – Chris Sadvary Develop press release with Scottsdale Institute – Chris Find resources to support press release
Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. |
| Priority Item – Incorporation and Organization |
| Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Administrative support Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar |
| Priority Item – Value Proposition | Ajay – Still need to connect with Oscar. Virginia – The roadmap and mission and vision may provide input to the value proposition. Marc – Would be glad to discuss with Ajay. Has done work internally on this. Ajay – Working on how this will impact interoperability. Paul – Agree this should address use cases and success stories. This will demonstrate ROI. Should include this in the roadmap. Ajay – Need to explain why change should be adopted and why to adopt this now. Starting with the challenge. Would like to articulate themes and opportunities. Then discuss ROI and proof points. This will let the reader connect to the value proposition. Paul – HSPC can show how to get to the value. Ajay – Agree that we can show the way. Has a shell of all of the ideas. Need to fill in the details.
| Ajay Asthana Conduct interview with Oscar |
2016 HIMSS Meeting
| Rick – Moving forward. Will be having more frequent meetings. Want to determine what features vendors and app developers want to put in place. Rick showed the HIMSS page on the HSPC site. Marc – Might want to address the write capabilities in the context of how the vendors currently support this. Rick – Need to align this with the FHIR specification. Rick will reach out to Marc to discuss further. Paul – Asked where the apps would come from. Rick – There are developers who are not providers who are developing apps. This aligns with SMART on FHIR. We still need to get more specific on how applets will be incorporated into the app store. Paul – Need to include in the roadmap how HSPC can support and galvanize adoption. Marc – Asked what the vendors should do. Paul – The goal is to enable the applications to be supported across vendors. Craig – This is what we are doing. The vendors are moving in that direction. There will be requirements to be an HSPC compliant application. Paul — Also need to explain what is needed to work with a specific vendor system. Rick – We are aiming to be independent of the vendors. The app developers can target vendors for their HIMSS demo. The apps should work the same against any EHR. Paul – We need milestones in a roadmap. Rick – The matrix in the HIMSS page could be used to show what each vendor can do. Paul — From an investors perspective, we will open up a flood of investment when we can quantify the potential sales with a much lower development approach. I can write apps in a common way for a vast market. If we could enunciate steps on the roadmap to get to that point we can get more investors and developers engaged with HSPC. Ajay – Should document the value proposition as part of the messaging for HIMSS Rick – This should be part of the messaging. The roadmap should be part of the messaging. Paul – We will be there when the apps can easily and economically get data across EHRs, and write back in a common language as well as a common format. ADD REFERENCE IMPLEMENTATION AS AN AGENDA ITEM FOR THIS CALL – RICK IS THE LEAD ON THIS ITEM | Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description |
| Communications and Marketing |
| Rick Freeman Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign |
| Review Action Items | Virginia Riehl | |
Area | Milestones |
Technical SC | Technical Roadmap Reference model – 1st pass Integrate existing pieces |
Terminology and Modeling | Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website Meeting in August with FHIR Workplan for collaboration with VA and FHIM Define what HSPC approved profile means Roadmap for modeling and terminology – connected to use cases Tooling to detect differences between profiles Prioritized pre-coordination reshaping rules Plan for developing the capability to translate ADL models to AML models and possibly examples Revisit the strategy of HSPC profiles with SMART applications (in conjunction with HIMSS demo) Translation library/repository that is exchangeable and sharable – instances across models and from ADL to AML |
Platform/Architecture | Platform architecture – harmonize to needs and business use case Strawman (concrete) view of the platform and architecture. With use cases as a starting point. Draft reference architecture. Proposed standards Proposals for use of existing architectures Framework for deciding how far up the stack the platform goes |
Testing and Certification | Define the TDD approach (include negative tests) Implement in use cases Define certification approach |
Cross Use Case | Identify common requirements to inform architecture |
Perioperative Use Case | Develop roadmap Create a brief or business plan to ACS and obtain their approval Obtain funding Identify pilot |
Peri-Natal Decision Support | Develop Roadmap Obtain funding Gain commitment of ACOG Develop specification |
| Care Coordination | Refine existing use case Get all the documents together and review Look at FHIR and determine gaps Secure funding Create project governance structure Develop a project plan Document workflow Develop glossary Leverage FHIM and other VA data models |