2014-12-16 Steering Committee Meeting Notes

	Name	Organization
Attendees
Y	Ajay Asthana
Y	Janet Campbell	Epic
	John Couk	LSU
Y	Oscar Diaz	HSPC
	Julio Cesar Farcelli	University of Utah
Y	Rick Freeman	iSalus Consulting
	Mike Garcia	Louisiana State University
Y	Robert Greenes	Arizona State University
	Stan Huff	Intermountain
	David Kreda
	Skip Mc Gaugney	Open Health Tools
Y	Tom Oniki	Intermountain
	Marc Overhage	Siemens
Y	Craig Parker	Intermountain
	Vassil Peytchev	Epic
	Jeff Rogers	IBM
	Surj Ramlogan	Allscripts
	Scot Post van der Burg	iSalus Consulting
	Paul White	Muir Equity
	Herb White	Infocare Health
	Wayne Wilbright	Louisiana State University
	Virginia Riehl (support)	Independent Consultant

Item	Lead	Action
Agenda
Review Agenda and December Meeting Schedule	Virginia Riehl	Identify agenda changes Confirm or adjust meeting dates in December
Priority Item – HL7 Argonaut Project	Stan Huff	Determine points of coordination including the development of leaf level models – Stan Huff
Priority Item – Press Releases	Oscar Diaz	Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz
Priority Item – Incorporation and Organization	Stan Huff	Follow-up with VA, Intermountain, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Schedule a call to finalize membership agreement – Stan Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Post membership agreement when it is final – Rick Freeman
Priority Item – Get technical content on website or other accessible location FHIR profiles that can be viewed and browsed Sample programs that show how the FHIR profiles can be used	Stan Huff	Rick Freeman – Develop specification proposal with links to reference implementations Stan – Resolve granularity issue ??? – Approve the enhanced model content presentation tool
Priority Item – HSPC Meeting Plans	Stan Huff	Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Identify meeting location options in New Orleans – Wayne Proposed date – February 4 - 6 Location – New Orleans Agenda Collaborate on HIMSS planning. Marketing materials Member on-boarding Establish committees, processes, and procedures Technical agenda items Terminology and FHIR profile modeling Platform technical specification Sandbox and data for sandboxes VA Project Craig will contact Wayne Wilbright re. meeting venues Schedule call to finalize agenda and length of meeting – Craig Send out meeting announcement
Priority Item – VA	Oscar Diaz	Oscar Diaz – Pilot funding proposal status Coordination with other groups within VA
Priority Item – HIMSS Meeting	Rick Freeman	Oscar – Status of VA representation Rick – Identification of participants Rick – Themes
Priority Item – MedInfo	Bob Greenes	Bob and Stan will begin planning for MedInfo
Outreach	Stan Huff	Oscar – Reach out to Allscripts to identify a new representative Bob Greenes – Regenstrief Stan – Kaiser
Operations Work Group	Craig Parker	Craig – Review proposal on the Work Groups and how they will work
Business Arm Work Group	Oscar Diaz	Craig will set up meeting with Oscar Craig/Oscar – Operating plan development Craig/Oscar - P&L development
Project Plan	Rick Freeman	Rick Freeman – Update
Sandbox	Rick Freeman	Recruitment of contributors – LSU, Intermountain, Cerner, LSU Rick Freeman – Plan for sandbox deployment Rick Freeman – Develop requirements Rick Freeman – Support for orchestration Rick Freeman – Reference architecture definition
Hosted Vendor Implementations	Ajay Asthana	Outcome of Ajay and Paul meeting Ajay – Documentation of process for posting to the repository
Communications and Marketing	Rick Freeman	Eileen – Member survey re. communication methods Stan – Prepare blog post on DC meeting Chuck, Eileen, Rick – Prepare thoughts on DC meeting, attendees, and links to education Update marketing materials Prepare executive overview of HSPC Develop newsletter Define announcement distribution channels Develop marketing campaign Develop press releases Define consistent process for committees to document their discussions and actions
Decision rights and processes	Oscar Diaz	Update Engagement of someone with knowledge of standards approval processes
Review Action Items	Virginia Riehl	Confirm accuracy and update status

Item	Discussion	Decision/Action
Notes
Review Agenda and Meeting Schedule	December 16 – Hold meeting December 23 – Cancel December 30 – Cancel January 6 – Hold meeting	Confirm December Meeting Schedule
Priority Item – HL7 Argonaut Project		Stan Huff Determine points of coordination including the development of leaf level models – Stan Huff
Priority Item — Press Releases	Oscar met with Eileen Rivera of Harris, Chuck Appleby will be assisting with press releases. The VA has requested a press release. There will be a general press release regarding HSPC launch as an organization. May also do a joint press release with the Argonaut project. The press releases should clarify the mission of HSPC. Need to clarify how HSPC complements Argonaut. Press releases will be reviewed by the Steering Committee	Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz
Priority Item – Incorporation and Organization	Still getting legal review comments on the membership agreement. There will be an organizational agreement for the founding members and a different agreement for other members. The state for litigation will be determined by the member. Have benefactor members – LSU, Regenstreif, VA, Intermountain, Harris. VA funds have been wired. Intermountain and LSU are processing payments. The Steering Committee will probably continue as an advisory committee to the Board.	Stan Huff Follow-up with VA, Intermountain, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Schedule a call to finalize membership agreement – Stan Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Post membership agreement when it is final – Rick Freeman
Priority Item – Get technical content on website or other accessible location FHIR profiles that can be viewed and browsed Sample programs that show how the FHIR profiles can be used	Need to determine with Stan what should be added that is not already there. This is related to the sandbox. Have a place for the profiles. Waiting for the profiles to be available. There will be a meeting with Grahame on Thursday and should know the status of profiles at this time. Ajay offered to support process modeling.	Stan Huff Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool
Priority Item – General HSPC Meeting Plans	Oscar is in New Orleans this week. LSU does not have a facility that is large enough. Will select either the Sheraton or Westin. These are close to LSU. February 4 - 6 is still confirmed. The HSPC mailing list is on Mail Chimp. Virginia will draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send Will work to have a decision on the venue by Friday so this can be included in the meeting announcement. Will need one large meeting room and have two breakouts. Should confirm this will the agenda. A registration fee will not be charged for this meeting. For the connectathon will need power and Wi Fi. Will need enough space for this activity. Craig will draft an agenda today and circulate for feedback.	Stan Huff Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. Set up membership committee calls – Craig Identify meeting location options in New Orleans – Wayne Proposed date – February 4 - 6 Location – New Orleans Agenda Collaborate on HIMSS planning. Marketing materials Member on-boarding Establish committees, processes, and procedures Technical agenda items Terminology and FHIR profile modeling Platform technical specification Sandbox and data for sandboxes VA Project ~~Craig will contact Wayne Wilbright re. meeting venues~~ Schedule call to finalize agenda and length of meeting – Craig Send out meeting announcement
Priority Item – VA	Met with Carolyn Clancy last week. Meeting with Paul Tibbits this week. LSU will be representing HSPC at that meeting. Should be approved by January. Name will be the "New Orleans Project"	Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA
Priority Item –HIMSS Meeting	Oscar will talk with Stan to get support to organize meetings and planning. Have done work on the sand boxes and the tier 2 demos. Need to schedule a call with Janet and Josh to discuss tier 1. Rick will schedule this. Have been building APIs in the sandbox for some of the demos. Need to determine if there will be an HSPC booth or be sponsored by other booths. Would be ideal to get a kiosk in the Interop showcase. Oscar will reach out to Eileen to find out about the options for getting space at HIMSS Progress is being made on the sandbox. It should be ready by 12/31. Work is being done on the business processes and service definitions for tier 2. The sandbox provides a place to develop, test, and see the details of the interactions. It also provides test data for edge cases.	Rick Freeman Status of VA representation Identification of participants Themes and stories definitions Demo application definitions Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes HIMSS 2015 Roadmap
Priority Item – MedInfo	Due date for the panel is January 15th. Bob is reaching out to determine who can participate, particularly the VA.	Bob and Stan will begin planning for MedInfo Identify who will be attending MedInfo and could be part of a panel – Bob Greenes
Outreach	Regenstrief plans to be a member Stan and Oscar will talk with Kaiser and Mayo.	Reach out to Allscripts – Jeff Franks ~~to identify a new representative~~ – Rick ~~Regenstrief – Bob Greenes~~ Kaiser – Stan Huff
Operations Work Group	No updates Will address policies for making decisions and day to day activities. Need a working Board to launch this activity. Probably in January	Craig Parker
~~Business Arm Work Group~~		~~Oscar Diaz~~ ~~Craig will set up meeting with Oscar~~ ~~Operating plan development~~ ~~P&L development~~
Project Plan	Have a project plan on the JIRA site. Rick has been working with Tom Oniki and his team to migrate their plans to JIRA.	Rick Freeman
Sandbox	See above	Rick Freeman Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements EHR Set of middleware services – level 1 capability – pt id, authorization, data access Test data
Hosted Vendor Implementations	Ajay will reach out to Paul to discuss	Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository
Communications and Marketing	Eileen will continue to volunteer. The website has been fleshed out with the structure. Craig has created a logo.	Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS ~~Create mailing list~~ Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases
Decision rights and processes		Oscar Diaz
Review Action Items		Virginia Riehl

Item	Start Date	End Date	Lead	Status
Action Items
Develop plan for MedInfo	12/09/14		Bob Greenes Stan Huff
Identify who will be attending MedInfo and could be part of a panel – Bob Greenes	12/09/14		Bob Greenes
Schedule call to finalize agenda and length of meeting	12/09/14		Craig Parker
Send out meeting announcement	12/09/14
Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission	12/09/14		Oscar Diaz
Determine points of coordination including the development of leaf level models	12/09/14		Stan Huff
Send information on HIMSS presentation schedule to Rick Freeman	11/25/14		Stan Huff
Contact Wayne Wilbright re. New Orleans meeting venue	11/25/14		Craig Parker
Obtain use case documentation from LSU	11/25/14		Oscar Diaz
Schedule a call to finalize membership agreement	11/25/14		Stan Huff
Provide Stan with contact information for participants in call to finalize membership agreement	11/25/14		Oscar Diaz
Provide a copy of the membership agreement to Rick	11/25/14		Stan Huff
Post membership agreement when it is final	11/25/14		Rick Freeman
Get an article in Health Data Management to promote membership. Rick will reach out to Eileen	11/11/14		Rick Freeman
Set up membership committee calls	11/11/14		Craig Parker
Identify meeting location options in New Orleans	11/11/14		Wayne Wilbright
Develop membership marketing materials to solicit new members	11/11/14		Membership Committee
Solicit Additional Benefactor Members	11/11/14		Oscar Diaz
Send preliminary budget to Stan	11/11/14		Oscar Diaz
Reach out to dbMotion re. membership	11/11/14		Oscar Diaz
Follow-up with VA, Intermountain, and Harris on payments	10/28/14		Oscar Diaz Stan Huff
Develop Draft Organization Structure	10/28/14		Oscar Diaz Craig Parker
Obtain Board Member signatures on Board Document	10/28/14		Oscar Diaz
Resolve issue of FHIR profile granularity	10/28/14		Stan Huff
Develop specification proposal with links to reference implementations	10/28/14		Rick Freeman
Approve the enhanced model content presentation tool	10/28/14
Contact Allscripts re. identifying a new representative	10/07/14		Oscar Diaz
Set up sand box meeting	10/07/14		Rick Freeman
Set up HIMSS coordination meeting	10/07/14		Rick Freeman
Develop value proposition	10/07/14		Paul White	Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups
Outreach to Regenstrief	10/01/14		Bob Greenes
Outreach to Kaiser	10/01/14		Stan Huff
Event Policies – Develop process and policies for attending events on behalf of HSPC	10/01/14
Define Plans for VA Project With LSU	09/23/14
Process for Signing Up Members at HIMSS	09/23/14
HIMSS Budget Development	09/23/14
Develop Orchestration Demonstration	09/23/14
Policy on Member Recruitment Bonus	09/23/14		Oscar Diaz
Evaluate JIRA for Managing the Project Plan	09/09/14		Rick Freeman
Notify HSPC group of incorporation	09/02/14		Stan Huff
Finalize By Laws and Membership Agreement	09/12/14		Temporary Board
Enroll Members	10/14/14
Define Operating Processes	08/26/14		Craig Parker	Need to appoint Work Group and proposals on how they will work
Define Decision Rights and Processes	08/26/14		Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki
Business Arm Work Group	08/26/14		Oscar Diaz
External Communications Work Group	08/26/14		Eileen Rivera
Prepare blog post on DC meeting	09/02/14		Stan Huff
Conduct survey on communications	08/26/14		Eileen Rivera	Survey fielded
Create Mailing List	09/02/14		Eileen Rivera	Email group created Will distribute email to request people to register for the list
Update Marketing Materials	08/26/14
Develop Budget for Website	09/23/14		Rick Freeman
Prepare Executive Overview of HSPC	08/26/14
Define Announcement Distribution Channels	08/26/14
Develop Marketing Campaign	08/26/14
Develop Press Releases	08/26/14			Draft developed by PR staff from Harris
Define Consistent Processes for Committees to Document Their Discussion and Actions	08/26/14			Need to recruit someone with experience with standards approval processes
Create a Project Plan and Road Map (release schedule) for the Technical Specification Development	08/26/14		Rick Freeman	Testing JIRA to maintain the plan
Establish Sandbox Where & How? Set standards ASU Mayo, LSU What is in the sandbox? Identify the essential minimum set of capabilities Core services - patient identification, security, data access services Expansive dataset Access to profiles Sample apps Reference implementation Target EHRs? Certification level sandbox One or more app dev SDKs. Encourage hosted vendor implementations	08/26/14		Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana	Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives
HIMSS Have some applications in production use EASE from Mayo Meducation by Polyglot VisualDX Intermountain Bilirubin Multiple vendors Apps from multiple developers	08/26/14		Rick Freeman	Need to develop a theme Need to recruit participants
HSPC Meeting When Where Host	08/26/14
COMPLETED ITEMS
Coordinate AMIA speakers	10/14/14	11/11/14	Bob Greenes
Determine if a meeting on the sandbox can be held at AMIA	10/14/14	11/11/14	Bob Greenes
Set up call to plan for next HSPC general meeting	10/07/14	11/11/14	Oscar Diaz
Finalize Membership Agreement	10/28/14	11/11/14	Oscar Diaz
Follow-up with Mike Garcia re. Board participation	10/28/14	11/11/14	Oscar Diaz
Appoint Temporary Board	08/28/14	09/12/14	Stan Huff
Prepare Thoughts on DC Meeting	08/26/14	09/22/14	Eileen Rivera
Develop Newsletter	08/26/14	09/22/14	Eileen Rivera

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