2015-03-03 Steering Commitee Meeting Notes
Attendees | |
Name | |
|---|---|
| Y | Ajay Asthana |
| Janet Campbell | |
| John Couk | |
| Y | Oscar Diaz |
| Julio Cesar Farcelli | |
| Y | Rick Freeman |
| Mike Garcia | |
| Y | Robert Greenes |
| Y | Stan Huff |
| Skip Mc Gaugney | |
| Tom Oniki | |
| Marc Overhage | |
| Y | Craig Parker |
| Vassil Peytchev | |
| Jeff Rogers | |
| Y | Paul White |
| Y | Herb White |
| Y | Wayne Wilbright |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Review Agenda and Meeting Schedule Question re. sharing email addresses | Virginia Riehl | |
| Priority Item – Committee Organization – Implementation of Process | Craig Parker | |
| Priority Item – Tier 2 Messaging | Craig Parker | |
| Priority Item – HIMSS Meeting | Rick Freeman | |
| Priority Item – VA | Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Press Releases | Oscar Diaz | |
| Priority Item – Get technical content on website or other accessible location | Stan Huff/Rick Freeman | |
| Priority Item – Plans for Upcoming Meetings | Oscar Diaz | |
| Priority Item – Website | Craig Parker | |
| HL7 Argonaut Project | Stan Huff | |
| Operations Work Group | Craig Parker | |
| Project Plan | Rick Freeman | |
| Hosted Vendor Implementations | Ajay Asthana | |
| Communications and Marketing | Rick Freeman | |
| Decision rights and processes | Craig Parker, Tom Oniki, & Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Decision/Action |
|---|---|---|
Review Agenda and Meeting Schedule Question re. sharing email addresses |
| |
| Priority Item – Formation of the committees | Craig – Has developed a description of the committee processes, membership, joining, electing c-chairs and will be posting on confluence. | Craig Parker, MD to send out HSPC wide message soliciting members to join committee – by 02/27 Craig – Setting up Google groups. Should be complete this week. |
| Website | Craig – Working with Intermountain staff on getting the website set up. Oscar – Need the website to include how to become a member | |
Priority Item – Tier 2 Messaging |
| Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging.
|
Priority Item –HIMSS Meeting Schedule of Demos Participation in Interoperability Showcase | Rick – Epic will provide services. Will not demonstrate in their booth. May want to have a meeting with Janet re. messaging around Epic demonstration of HSPC. Will be able show demos of applications running against Epic services, but will not have access to the Epic UI. Will have access to the Cerner UI. Rick – We will not have a dedicated spot for showing HSPC Craig – Intermountain will have a dedicated kiosk for HSPC. Working with Peter Haug to get this set up. Oscar – Eileen has arranged for a dedicated area in their booth. Rick – Jonathan Nebeker is working to get authorization to be in the VA booth. Rick – Will have to pay for union fees and have resources to staff the booth. Oscar – May be able to get one person funded by Harris Stan – HSPC may have funds. Will need to review with the Board Bob – Would like to be included in the funding request. Looks like we will need four people. Oscar – Eileen has volunteered to help with messaging. Oscar – Should reach out to Regenstrief to participate in HIMSS Rick – All of these are read applications. Stan – We need to move forward with demo of write services since we need to understand the challenges. Rick – Asthma Ally, App Works, Crimson Care have a write back capability. May not have time to get this into the demo. Oscar – Jonathan and Aaron suggested that we work with them on getting access to the VA booth. Oscar – Want to have some HSPC branding at all demon locations. Craig – We need to have a call with the managers at each booth to see what signage they will allow. Stan – We need a master list of activities and booth numbers Rick – There are an increasing number of participants in the demo planning call. Craig – Ask on the Thursday for a list of demo locations and the demo that will be done.
| Rick Freeman Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS Rick will work with Eileen on what is required for marketing. Set up a call between Stan and Janet – Rick Create a calendar of events at HIMSS – Craig Follow-up with ONC re. Interoperabilty showcase Craig will set up a meeting with Rick, Eileen, Oscar re. messaging. Stan will reach out to Regenstrief to see if they can participate Craig/Stan-- Discuss with Cerner the "write" pathway for the APIs Rick will follow-up with Reggie re. getting access to the VA booth. |
| Priority Item – VA | Oscar – VA and LSU are looking for a site in Louisiana. It should take two months to get a contract. There will be multiple sites – Phoenix, Seattle, Salt Lake | Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA |
| Priority Item – Incorporation and Organization and Funding | Stan – The Intermountain check has arrived. It will be deposited soon. Have provided a W-9 to Wayne. Wayne – Check was mailed on Monday. Stan – Oscar is scheduling a meeting of the Board to discuss staffing. Need someone to support marketing, membership, operations and a CTO. Oscar – Need to register price list on GSA and then the VA can make a payment. Rick – We need an HSPC credit card for recurring costs. Oscar — At the next board meeting a budget will be approved. Stan — We should also consider getting a CFO paid or volunteer. Oscar – Kaiser is interested in becoming a member and possibly participating in a demo. Also UPMC
| Stan Huff/Oscar Diaz Follow-up with VA, Intermountain, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Obtain Board Member Signatures on Board Document – Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscare |
| Priority Item – HSPC Meeting Plans | Stan - The next HSPC meeting is planned for May 27, 28, and 29. Need to firm up dates and venue. | |
| Priority Item — Press Releases |
| Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission – Oscar Diaz Develop press release on VA project Develop press release on Argonaut project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. |
Priority Item – Get technical content on website or other accessible location
|
| Stan Huff/Rick Freeman Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Plan for sandbox deployment Develop requirements Support for orchestration Reference architecture definition There are three elements
Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. |
| Priority Item – Intermountain Meeting on 02/20/15 |
| |
| HL7 Argonaut Project |
| Stan Huff
|
| Outreach |
| Reach out to Allscripts – Jeff Franks Kaiser/Mayo outreach – Stan Huff/Oscar Diaz |
| Operations Work Group |
| Craig Parker Launch in January |
| Project Plan | Rick Freeman
| |
| Hosted Vendor Implementations |
| Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository |
| Communications and Marketing |
| Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases |
| Decision rights and processes | Oscar Diaz | |
| Review Action Items | Virginia Riehl | |
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
|---|---|---|---|---|---|
| Finalize the list of initial committees | 02/17/15 | 02/24/15 | Oscar Diaz Craig Parker | ||
| Create google groups for each committee | 02/17/15 | 02/24/15 | Craig Parker | ||
| Send out HSPC wide message soliciting members to join committee | 02/17/15 | Craig Parker | |||
| Setup a meeting to discuss the Tier 2 messaging. | 02/17/15 | Craig Parker | |||
| Reach out to Orion | 01/27/15 | Oscar Diaz | |||
| Work with Eileen on what is required for marketing at HIMSS | 01/20/15 | Rick Freeman | |||
| Contact Chris Ross at Mayo | 01/20/15 | Stan Huff | |||
| Determine Google Drive permissions | 01/20/15 | 02/24/15 | |||
| Contact Allscripts | 01/20/15 | Oscar Diaz | |||
| Contact Alastair at Gesinger | 01/20/15 | Stan Huff | |||
| Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | |||
| Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
| Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | Stan Huff | |||
| Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
| Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
| Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
| Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
| Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
| Get an article in Health Data Management to promote membership. Rick will reach out to Eileen | 11/11/14 | Rick Freeman | |||
| Set up membership committee calls | 11/11/14 | Craig Parker | |||
| Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
| Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
| Send preliminary budget to Stan | 11/11/14 | Oscar Diaz | |||
| Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
| Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
| Develop Draft Organization Structure | 10/28/14 | Oscar Diaz Craig Parker | |||
| Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
| Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
| Approve the enhanced model content presentation tool | 10/28/14 | ||||
| Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
| Set up sand box meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
| Set up HIMSS coordination meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
| Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
| Outreach to Kaiser | 10/01/14 | Stan Huff | |||
| Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
| Define Plans for VA Project With LSU | 09/23/14 | ||||
| Process for Signing Up Members at HIMSS | 09/23/14 | ||||
| HIMSS Budget Development | 09/23/14 | ||||
| Develop Orchestration Demonstration | 09/23/14 | ||||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | |||
| Enroll Members | 10/14/14 | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
| External Communications Work Group | 08/26/14 | Eileen Rivera | |||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
| Update Marketing Materials | 08/26/14 | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | |||
| Prepare Executive Overview of HSPC | 08/26/14 |
| |||
| Define Announcement Distribution Channels | 08/26/14 | ||||
| Develop Marketing Campaign | 08/26/14 | ||||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | 02/24/15 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | ||
COMPLETED ITEMS | |||||
| Outreach to Regenstrief | 10/01/14 | 01/27/15 | Stan Huff | ||
| Schedule a time to review the agenda and membership agreement and benefits. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Identify a set of committees that will be formed at the meeting. | 01/20/15 | 01/27/15 | Craig Parker Rick Freeman | ||
| Follow up with Oscar to get information on the organization structure. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Contact Oscar re. getting the committee structure approved. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Schedule call to finalize agenda and length of meeting | 12/09/14 | 01/27/15 | Craig Parker | ||
| Develop plan for MedInfo | 12/09/14 | 01/20/15 | Bob Greenes Stan Huff | ||
| Contact Cerner and Marc Overhage. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Reach out to Bo Dagnall at HP | 01/20/15 | 01/27/15 | Craig Parker | ||
| Contact Oracle. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Contact IBM | 01/20/15 | 01/27/15 | Oscar Diaz | ||
| Contact Kevin and Jamie at Kaiser | 01/20/15 | 01/27/15 | Stan Huff | ||
| Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | 01/20/15 | Bob Greenes | ||
| Obtain Board Member signatures on Board Document | 10/28/14 | 01/20/15 | Oscar Diaz | ||
HSPC Meeting
| 08/26/14 | 01/06/15 | |||
Identify meeting location options in New Orleans | 11/11/14 | 01/06/15 | Wayne Wilbright Oscar Diaz | ||
| Finalize By Laws and Membership Agreement | 09/12/14 | 12/31/14 | Temporary Board | ||
| Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send | 12/16/14 | 12/19/14 | Virginia Riehl | ||
| Send out meeting announcement | 12/09/14 | 12/19/14 | |||
| Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
| Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Prepare blog post on DC meeting | 09/02/14 | 09/30/14 | Stan Huff | ||
| Create Mailing List | 09/02/14 | 09/30/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | ||