2014-09-23 Steering Committee Meeting Notes
Attendees | ||
Name | Organization | |
|---|---|---|
| Ajay Asthana | ||
| Janet Campbell | Epic | |
| John Couk | ||
| Y | Oscar Diaz | Harris |
| Julio Cesar Farcelli | University of Utah | |
| Y | Rick Freeman | iSalus Consulting |
| Mike Garcia | Louisiana State University | |
| E | Robert Greenes | Arizona State University |
| E | Stan Huff | Intermountain |
| David Kreda | ||
| Skip Mc Gaugney | Open Health Tools | |
| Y | Tom Oniki | Intermountain |
| Marc Overhage | Siemans | |
| Y | Craig Parker | Intermountain |
| Vassil Peytchev | Epic | |
| Jeff Rogers | IBM | |
| Surj Ramlogan | Allscripts | |
| Scot Post van der Burg | ||
| Y | Paul White | Muir Equity |
| Y | Herb White | Infocare Health |
| Y | Wayne Wilbright | Louisiana State University |
| Y | Virginia Riehl (support) | Independent Consultant |
Agenda | |||
Item | Time | Lead | Action |
|---|---|---|---|
| Review Agenda | Virginia Riehl | Identify agenda changes | |
| Incorporation Status | Stan Huff | Confirm that notice has gone to members | |
| Board of Directors Meeting | Oscar Diaz | ||
| Operations Work Group | Craig Parker | Review proposal on the Work Groups and how they will work | |
| Business Arm Work Group | Oscar Diaz | Update | |
| Project Plan | Rick Freeman | Update Review JIRA example | |
| Sandbox | Rick Freeman | Update | |
| Communications and Marketing | · Member survey re. communication methods -- Eileen · Prepare blog post on DC meeting – Stan · Prepare thoughts on DC meeting, attendees, and links to education – Chuck, Eileen, Rick · Update marketing materials · Prepare executive overview of HSPC · Develop newsletter · Define announcement distribution channels · Develop marketing campaign · Develop press releases Define consistent process for committees to document their discussions and actions | ||
| Decision rights and processes | Oscar Diaz | Update Engagement of someone with knowledge of standards approval processes | |
| HIMSS Meeting | Rick Freeman | Update Status of VA representation Value proposition from Ajay Identification of participants Themes | |
| AMIA Meeting | Stan Huff | Confirm plans and determine next steps | |
| HSPC Meeting Plans | Confirm plans and determine next steps | ||
| Review Action Items | Confirm accuracy and update status | ||
Notes | ||
Item | Discussion | Decision/Action |
|---|---|---|
| Review Agenda | ||
| Incorporation Status | Ask at next meeting | Stan will send out notice to the email list |
| Board of Directors | First Board meeting was held. An interim Board was elected. The inerim Board can sit for 90 days with a possible extension Stan is chair and CEO and CFO Oscar Diaz – Secretary Wayne, Agarwahl – members at large Will create the By Laws, membership agreement and overall structure of HSPC Action Items Retention of documents Whistleblower policy Set up account with Bank Financial protection submitted re. tax exemption Membership Dues Fees – If dues revenues are not sufficient will need to accelerate grant writing. Membership is expected to provide the majority or revenues. Looking at grant submission to State of Arizona and the Greater Phoenix Economic Council Getting Board insurance Awaiting response from Mike Garcia re. joining. Minutes have been distributed and will be published.
| Wayne will reach out to Mike Garcia |
| VA | The VA will be the first benefactor member. Funds should be received in the next week. Intermountain will be joining. Will be consolidating benefactor members. VA is looking for a collaborative endeavor that would be funded and platform as a service endeavor VA wants to have a project with LSU to implement a demonstration project. Great support from the VA. | |
| Operations Work Group | Have not yet met. Oscar will coordinate with Craig. Will set a meeting this week. | Develop proposal for how the groups will operate. Craig and Oscar will set up meeting |
| Business Arm Work Group | Oscar has started to work on the operating plan and P&L for IRS submission. Would like to follow the HL7 fee structure. | Craig will set up meeting with Oscar Virginia will send HL7 membership fee structure to Oscar. |
| Health IT Week | Did a demo of HSPC to several members of Congress. Showed the Bilirubin and growth chart. The demo was well received. HSPC already had some visibility with the attendees. Will need to continue to rely on support from member organizations to send representatives to meeting until HSPC has additional funding. Karen de Salvo came by and looked at demo and was favorably impressed. Take away – Want to continue to do these types of events to promote HSPC. | Develop a process and policies around attending events for HSPC and for member recruitment "bonus" |
| Project Plan | Have set up on JIRA. | |
| Sandbox | Had a meeting on the sandbox and made some key decisions. Meeting about requirements of existing sandbox Meeting on Friday for planning | |
| Communications and Marketing | Sent out the newsletter. Recapped meeting in DC and included links to Confluence, Also provided instructions on how to join confluence. Sent out a survey. Have not had a large response. Added people to distribution list from Health IT week. Interest in building applications on top of HSPC. MedRed expressed interest in building applications. Talked to Alexander Lippitt, Director of Standards and Interoperability group from HIMSS. Will be talking about how to align efforts and how HIMSS can promote HSPC. Having meetings with ONC and CMS. | |
| Meeting with David McCallie and Marc Overhage | Had follow-on discussion from meeting in DC. Wanted to address concerns that Marc and David expressed. They want HSPC to be a standards effort for developing profiles on FHIR. This will definitely be a major focus. Discussed that there were members that were interested in the orchestration framework and the data virtualization layer. The objective is to build applications that could be plug and play. Marc was concerned that HSPC had changed direction. Need to continue discussions and assure vendors that not everyone will need to adopt all standards.
We decided at the sand box WG meeting that both models will be followed – application only, orchestrated application with an ESB.
There is a lot of excitement and traction around the FHIR-based profiling and SMART. Have been able to show tangible results. This has been easy to do because HSPC has been adopting FHIR. If we are going to also address the orchestration approach, we need to have demos of this approach to validate the feasibility and value. Need to make it clear and straightforward. Need to have a planned effort to develop an orchestration demo.
As we work through the sand box deployment should be able to demonstrate the orchestration approach. Need to define the reference architecture. This should not diminish the work and value of the FHIR-based profiles | |
| HIMSS Meeting | Datuit is interested in doing a demonstration. Need to develop a budget for HIMSS Perhaps could demonstrate in multiple booths. This shows that this works across implementations. Would like to be able to sign up members at HIMSS. | Virginia will pass Datuit contact information to Rick Freeman Rick and Oscar will develop a budget for HIMSS |
| AMIA Meeting | ||
| HSPC Meeting Plans | No news. Board should weigh in on the plans for the next meeting. Could do in conjunction with other meetings. Could add on to HL7 WG meeting in San Antonio. May want to have a meeting in time to prepare for HIMSS. | Target decision by October 1 |
| Review Action Items | ||
Action Items | ||||
Item | Start Date | End Date | Lead | Status |
|---|---|---|---|---|
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | ||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | ||
| Appoint Temporary Board | 08/26/14 | 09/12/14 | Stan Huff | |
| Finalize By Laws and Membership Agreement | 09/12/14 | Temporary Board | ||
| Enroll Members | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | |
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | ||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | ||
| External Communications Work Group | 08/26/14 | Eileen Rivera | ||
| Prepare blog post on DC meeting | 09/02/14 | Stan Huff | ||
| Prepare thought on DC meeting, attendees, and links to education | 08/26/14 | 09/22/14 | Chuck Eileen Rivera Rick Freeman | |
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | |
| Create Mailing List | 09/02/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Update Marketing Materials | 08/26/14 | |||
| Develop White Paper | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | ||
| Prepare Executive Overview of HSPC | 08/26/14 | Ajay is working on a value proposition statement for review by Steering Committee | ||
| Develop Newsletter | 08/26/14 | |||
| Define Announcement Distribution Channels | 08/26/14 | |||
| Develop Marketing Campaign | 08/26/14 | |||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | ||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | ||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | |
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana | Rick will schedule a meeting on this during the week of 09/02 Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | |
HSPC Meeting
| 08/26/14 | Need to set a date | ||