2015-10-15 Steering Commitee Meeting Notes
Attendees | |
Name | |
|---|---|
| Y | Ajay Asthana |
| Matt Burton | |
| Janet Campbell Sean Moore |
| Y | Oscar Diaz |
| Julio Cesar Farcelli | |
| Y | Rick Freeman |
| Y | Robert Greenes |
| Y | Laura Heermann |
| Y | Stan Huff |
| Y | Tom Oniki |
| Marc Overhage | |
| Y | Craig Parker |
| Y | Chris Sadvary |
| Y | Davide Sottara |
| Paul White | |
| Herb White | |
| Y | Wayne Wilbright |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Priority Item – Review Agenda and Meeting Schedule | Virginia Riehl | |
| Priority Item – Follow Up from Scottsdale Meeting | Stan Huff/Oscar Diaz | |
| Priority Item –Roadmap/Operational Plan | Oscar Diaz | |
| Priority Item –VA Project | Oscar Diaz | |
| Priority Item – Plans for Next Meeting | Stan Huff/Oscar Diaz | |
| Priority Item –Mission Statement | Davide Sottara | |
| Priority Item – Member Recruitment | Oscar Diaz/Stan Huff | |
| Priority Item – Other Funding/Organization Relationship Activities | Oscar Diaz | |
| Priority Item – Committee Development | Craig Parker/Oscar Diaz | |
| Priority Item – Website | Craig Parker | |
| Priority Item — Reference Implementation | Rick Freeman | |
| Priority Item — Technical Roadmap | Davide Sottara | |
| Priority Item – Press Releases and Communications | Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Value Proposition | Ajay Asthana | |
| 2016 HIMSS Meeting | Rick Freeman | |
| Communications and Marketing | Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Follow-Up Notes |
|---|---|---|
Review Agenda and Meeting Schedule |
|
|
Priority Item – Follow Up from Scottsdale Meeting Lessons learned Meeting summary | Oscar will be providing notes to Laura Laura will be preparing a meeting summary by 10/22 | |
| Priority Item – Roadmap/Operational Plan | Oscar – There was a discussion of the organizational plan at the Scottsdale meeting. There will be a follow-up meeting on this next week. This will be presented at the November Board meeting. Oscar – There will be a Steering Committee, but it will have a different structure. There will be an Advisory Committee reporting to the Board. This group will transition to the Advisory Committee that will meet monthly. Craig will be scheduling the Advisory Committee calls. | Oscar Diaz Organization and Governance VA Challenge grant VA Care Coordination Use Case Scope and Requirements Perioperative Use Case Scope and Requirements Reference Architecture VA SOA Suite Open Source Implementation and Support Reconcile to Use Cases Platform as a Service Implementation HSPCs Role in
|
Priority Item – Committee Development
| See Roadmap topic.
| Outreach on peri-operative use case Set up a meeting with Oscar, Laura, Davide, and Craig to discuss use cases Revamp Committee structure – Oscar ACOG use case – Oscar Collaboration Platform Board Appointment of TSC |
Priority Item – Plans for Next Meeting Dates Location Goals | Oscar – Chris will be reporting to Laura. Chris – Dates 20, 21, 22. At Louisiana Health Center. No hotel block. This date is close to Mardi Gras, so should schedule hotel space early. Oscar – Hotels in the warehouse district are reasonable.
| Chris Sadvary Chris will send out a "save the date" Laura – Will work on a meeting schedule for the entire year along with the goals over the meetings. |
| Priority Item – VA Project | Oscar – Need to develop a business case. Rick and Oscar are developing and submitting to the VA. Oscar – A call is being scheduled on the challenge grant. Oscar – LSU will provide some resources to elaborate the care plan plans. Peter Haug has a staff person to assist. Rick can also assist. The submission date is in November. Ajay – Can provide input to the business plan from the work he has done.
| Develop Business Case – Oscar Develop grant proposal for care coordination – Oscar VA Challenge Grant Status – Bob Greenes Schedule a call with Laura and Jonathan – Oscar Discussion with Aaron Drew re. bringing open source framework to HSPC – Oscar VA security issue resolution – Oscar Obtain use case documentation from LSU – Oscar Diaz VA stakeholder involvement in developing use cases Oscar Coordination with other groups within VA – Oscar Register a HSPC price list on the GSA schedule – Oscar |
| Priority Item – Member Recruitment | Chris - Anticipate check this week. Veratics will be joining at a level between individual and organizational. Fees will increase in 2016. Oscar – Will be proposing a new membership fee structure to the Board. Earlier members will be grandfathered in. | Membership drive – Oscar/Chris Outcomes of Oscar/Chris meeting Consider membership category for university deparments Partner Candidates
Develop membership marketing materials to solicit new members – Membership Committee Group membership for departments within universities – suggested by Bob Greenes Solicit Additional Benefactor Members – Oscar |
Priority Item – Other Funding/Organization Relationship Activities
| Oscar – Met with Todd Cooper to develop proposal to C4MI. There is good alignment with C4MI. This will facilitate work on shared initiatives. Stan – Has a call with Jitin Asnaani who is the Director of CommonWell. Their work is complementary to HSPC. Oscar – Will be working on a White Paper with Keith to review with Mayo management. Bob – Have had calls about VA engagement with Mayo. Oscar – Would like to formalize relationship with HL7 | C4MI Proposal/Assistance Status Meet with Mayo – Oscar Set up call on Challenge Grant – Davide ASU staffing to support HSPC – Bob Schedule meeting with ACS – Oscar Reach out to get ACOG use case – Laura Determine ACOG funding. Meet with David Hoite – Oscar Develop agreement and project plan with SMART – Craig Develop grant proposal for Arizona – Oscar Joint demos with HSPC and Argonauts at HIMSS - Stan Follow-up with Marc Overhage – Stan Sequoia/Healtheway – support for DURSAs ACS – Meeting sponsorship |
| Priority Item – Website | Chris – Interviews with Craig, Stan, and Laura are completed. Amendola is developing content. Stan - Having a second interview today. Chris – All interviews are complete. Will be working with Craig on branding and logo. | Chris/Oscar Contract with Amendola – Chris Sadvary
|
| Priority Item — Reference Implementation | Rick – Working on finalizing features to align with SMART on FHIR – patient specific context and application context. Have updated subscription capabilities. Continue to work with SMART on FHIR. Oscar – Have an ER app that has been implemented at Intermountain. | Rick Freeman
|
| Priority Item — Technical Roadmap | Davide – Had a follow-up with Craig, Rick , and Scott. Also had follow-ups at HL7. Will be developing plan for Billirubin CDS. Reviewing the VA architecture. Will be talking with Marc Overhage re. Siemens stack. Oscar – We will need the reference architecture for the VA work. Would be good to understand the Siemens plan. Stan – Mark Overhage will be in Salt Lake for meetings late in October. Oscar – Will be leasing the software for the cloud deployment. This will simplify transitions to other platforms. | Davide Sottara |
Priority Item — Press Releases and Communications | Chris – Waiting on final approval of press release. It will announce new members, provide highlights of September meeting, and announce Janauary meeting. | Chris Sadvary Intermountain press release – Oscar Prepare notes summarizing the meeting in August – Rick Freeman Prepare press release summarizing meeting – Chris Sadvary Send out bi-weekly newsletter – Chris Sadvary Develop press release with Scottsdale Institute – Chris Find resources to support press release
Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. |
| Priority Item – Incorporation and Organization | Oscar – Will be preparing a financial statement for the 501C3 submission. Stan – HSPC's original attorney changed firms so IRS application has to transition to new firm. IRS has streamlined their processes and approvals are made in 2 - 3 months.
| Stan Huff/Oscar Diaz Resigning of Bylaws Board Evolution Administrative support Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar |
| Priority Item – Value Proposition | Ajay – No update.
| Ajay Asthana Conduct interview with Oscar Call to discuss value proposition – Ajay/Marc |
2016 HIMSS Meeting
| Rick – Technical work is progressing. Have three apps on top of Bilirubin. Do not have commitments on subscription demos. Cerner is tentatively committed to "write". Laura and Chris will be working on branding. | Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description Discuss FHIR alignment – Rick/Marc |
| Communications and Marketing |
| Chris Sadvary Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign |
| Review Action Items | Virginia Riehl | |
Area | Milestones |
Technical SC | Technical Roadmap Reference model – 1st pass Integrate existing pieces |
Terminology and Modeling | Advance the number of HSPC approved FHIR profiles on HL7 FHIR Website Meeting in August with FHIR Workplan for collaboration with VA and FHIM Define what HSPC approved profile means Roadmap for modeling and terminology – connected to use cases Tooling to detect differences between profiles Prioritized pre-coordination reshaping rules Plan for developing the capability to translate ADL models to AML models and possibly examples Revisit the strategy of HSPC profiles with SMART applications (in conjunction with HIMSS demo) Translation library/repository that is exchangeable and sharable – instances across models and from ADL to AML |
Platform/Architecture | Platform architecture – harmonize to needs and business use case Strawman (concrete) view of the platform and architecture. With use cases as a starting point. Draft reference architecture. Proposed standards Proposals for use of existing architectures Framework for deciding how far up the stack the platform goes |
Testing and Certification | Define the TDD approach (include negative tests) Implement in use cases Define certification approach |
Cross Use Case | Identify common requirements to inform architecture |
Perioperative Use Case | Develop roadmap Create a brief or business plan to ACS and obtain their approval Obtain funding Identify pilot |
Peri-Natal Decision Support | Develop Roadmap Obtain funding Gain commitment of ACOG Develop specification |
| Care Coordination | Refine existing use case Get all the documents together and review Look at FHIR and determine gaps Secure funding Create project governance structure Develop a project plan Document workflow Develop glossary Leverage FHIM and other VA data models |