2015-03-31 Steering Commitee Meeting Notes
Attendees | |
Name | |
|---|---|
| Y | Ajay Asthana |
| Janet Campbell | |
| John Couk | |
| Y | Oscar Diaz |
| Julio Cesar Farcelli | |
| Y | Rick Freeman |
| Mike Garcia | |
| Y | Robert Greenes |
| Y | Stan Huff |
| Skip Mc Gaugney | |
| Tom Oniki | |
| Marc Overhage | |
| Y | Craig Parker |
| Vassil Peytchev | |
| Y | Eileen Rivera |
| Jeff Rogers | |
| Paul White | |
| Y | Herb White |
| Wayne Wilbright | |
| Y | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Review Agenda and Meeting Schedule | Virginia Riehl | |
| Priority Item – HIMSS Meeting | Rick Freeman | |
| Priority Item – Website | Craig Parker | |
| Priority Item – Plans for Upcoming Meetings | Oscar Diaz | |
| Priority Item – VA | Oscar Diaz | |
| Priority Item – Committee Organization – Implementation of Process | Craig Parker | |
| Priority Item – Tier 2 Messaging | Craig Parker | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Press Releases | Oscar Diaz | |
| Priority Item – Get technical content on website or other accessible location | Stan Huff/Rick Freeman | |
| Priority Item – Value Proposition | Ajay | |
| HL7 Argonaut Project | Stan Huff | |
| Operations Work Group | Craig Parker | |
| Project Plan | Rick Freeman | |
| Hosted Vendor Implementations | Ajay Asthana | |
| Communications and Marketing | Rick Freeman | |
| Decision rights and processes | Craig Parker, Tom Oniki, & Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Decision/Action |
|---|---|---|
Review Agenda and Meeting Schedule |
| |
Priority Item –HIMSS Meeting
| Rick – Will have all applications planned for the HSPC and SMART sandboxes completed this week. Epic has several completed and should have more this week. Cerner should have all of their apps completed. HP does not have the resources to complete their apps. SMS has made significant progress in exposing VistA to apps. The VA should have three apps. Work is underway to develop write ups on each apps, contact information on each of the app presenters. Craig, Eileen, Laura, Stan, and Oscar are developing a marketing document. Rick – Have not heard back on the Federal Health IT pavilion. Oscar – Talked to Reggie. HSPC has a booth. Oscar will staff the booth much of the time. Oscar will be in Salt Lake on Friday and will be able to meet for final planning. Reggie Humphries is the contact for coordination of this booth. Rick – Will train people on each of the apps. Craig – Each booth will be run differently. Some booths will only demonstrate a subset of the apps. Will be reaching out to the app owners to determine how they would like to have their apps demonstrated. Craig – The Intermountain Booth and the HSPC Booth will be able to demo any of the applications. Developers can schedule time in the booth. Assuming that multiple people will be able to demo the apps. The HSPC booth will be staffed full time. The staff in that booth will be able to demo the apps. The app developers can also come by the booth if they want to demo. Eileen – Harris has three products in their booth. HSPC could demo in the "Fusion OS" area. Will need to provide Eileen with the times that HSPC would like to demo. Oscar – Would like to schedule demos before and after Stan's presentation. Oscar – Will have a way to capture information at the booths to be able to follow-up after HIMSS. Herb – Last year the demos were small groups, so it was possible to get business cards. Craig – We should have a way to collect contact information. Oscar – Have put together a business card for HSPC and will provide these to people who will be doing demos. Oscar – Are there specific sessions that we want to highlight? Eileen – It may be too late to get in the HIMSS news. Recommend putting together a card with all the demo times and locations and have these available to give to people. Craig – There is a draft of the one pager that is out for comments. Oscar – We will need to coordinate with the VA on branding. Bob – We should have HSPC buttons Rick – have created a square version of the logo that could be used on a button.
| Rick Freeman Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS Stan will send info on his presentation schedule to Rick HSPC HIMSS 2015 Planning Notes Oscar will reach out to Eileen to find out about the options for getting speaking slots at HIMSS Rick will work with Eileen on what is required for marketing. Create a calendar of events at HIMSS – Craig Follow-up with ONC re. Interoperabilty showcase Craig will set up a meeting with Rick, Eileen, Oscar re. messaging. Stan will reach out to Regenstrief to see if they can participate Craig/Stan-- Discuss with Cerner the "write" pathway for the APIs Rick will follow-up with Reggie re. getting access to the VA booth. Develop a master list of demo locations and the demos that will be done – Craig Determine the signage that will be allowed in each booth – Craig Notify all of the HSPC participants that they will be receiving information on HSPC events at HIMSS. Post the HSPC schedule on an accessible location Develop a one-pager on HSPC. Arrange HSPC dinner or reception |
| Priority Item – Website | Craig – The website is up an available. Need to flesh out the content, particularly the information regarding HIMSS. | |
| Priority Item – HSPC Meeting Plans | Oscar – We have two venues – Salt Lake at VA or the American College of Surgeons. Will meet in DC since this location is convenient for many groups. ACS will become a benefactor member. Oscar – The dates need to be coordinated with the room availability at ACS. Virginia – Can provide assistance with coordinating locally. Reggie is the PoC at the VA. Matt at ACS. | The next HSPC meeting is planned for May 27, 28, and 29. Need to firm up dates and venue. Craig – Will send out a "save the date" once a venue is identified. Stan will reach out the VA regarding space. |
| Priority Item – VA | Oscar - Meeting with Shreveport scheduled for April 7th. The budget is still available. Still have support of VA leaders. Will continue to work with Paul Nichol after he retires. He will assist with site coordination. Oscar – ACS is interested in developing use cases. The Mayo peri-operative care model is a potential use case. This would be done in conjunction with the VA. Oscar – The VA also wants to support the platform work that Bob has developed. Oscar – There are still some issues pending on the VA membership, overall support is strong. Stan – Intermountain/HSPC is meeting with the VA to determine the relationship of the VA modeling initiatives. The meeting will be on April 3rd. | Oscar Diaz Pilot funding proposal status Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA CIMI/SOLAR meeting on April 3rd Shreveport meeting on April 6th |
| Priority Item – Committee Organization – Implementation of Process | Craig Parker, MD to send out HSPC wide message soliciting members to join committee – by 02/27 Craig – Setting up Google groups. Should be complete this week. Craig – Will post committee processes to Confluence | |
Priority Item – Tier 2 Messaging |
| Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging.
|
| Priority Item – Incorporation and Organization and Funding | Oscar – Have approved the job descriptions for the CTO and marketing manager. Have some candidates. Anticipate a decision in two weeks.
| Stan Huff/Oscar Diaz Staff recruitment Follow-up with VA, Regenstreif, and Harris on payments – Stan, Oscar Develop Draft Organization Structure – Oscar/Craig Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Reach out to dbMotion re. membership – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar Register a HSPC price list on the GSA schedule – Oscar |
| Priority Item — Press Releases |
| Oscar Diaz Develop a press releases on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. |
Priority Item – Get technical content on website or other accessible location
|
| Stan Huff/Rick Freeman Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Support for orchestration Reference architecture definition There are three elements
Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. |
| Priority Item – Value Proposition | Ajay – Presented the draft value proposition | Ajay Asthana |
| HL7 Argonaut Project |
| Stan Huff
|
| Outreach |
| Reach out to Allscripts – Jeff Franks Kaiser/Mayo outreach – Stan Huff/Oscar Diaz |
| Operations Work Group |
| Craig Parker Launch in January |
| Project Plan | Rick Freeman
| |
| Hosted Vendor Implementations |
| Ajay Asthana Outcome of Ajay and Paul meeting Documentation of process for posting to the repository |
| Communications and Marketing |
| Rick Freeman Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases |
| Decision rights and processes | Oscar Diaz | |
| Review Action Items | Virginia Riehl | |
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
|---|---|---|---|---|---|
| Contact the VA re. meeting facilities for HSPC May Meeting | 03/24/15 | Stan Huff | |||
| Post the HSPC schedule on an accessible location | 03/17/15 | ||||
| Develop a one-pager on HSPC | 03/17/15 | ||||
| Arrange HSPC dinner or reception | 03/17/15 | ||||
| Send out "save the date" for next HSPC meeting | 03/17/15 | Craig Parker | |||
| Register an HSPC price list on the GSA schedule | 03/03/15 | Oscar Diaz | |||
| Develop a master list of demo locations and the demos that will be done at HIMSS | 03/03/15 | Craig Parker | |||
| Determine the signage that will be allowed in each booth | 03/03/15 | Craig Parker | |||
| Set up a call between Stan and Janet | 03/03/15 | Rick Freeman | |||
| Create a calendar of events at HIMSS | 03/03/15 | Craig Parker | |||
| Follow-up with ONC re. Interoperabilty showcase | 03/03/15 | ||||
| Set up a meeting with Rick, Eileen, Oscar re. messaging. | 03/03/15 | Craig Parker | |||
| Reach out to Regenstrief to see if they can participate | 03/03/15 | Stan Huff | |||
| Discuss with Cerner the "write" pathway for the APIs | 03/03/15 | Stan Huff Craig Parker | |||
| Follow-up with Reggie re. getting access to the VA booth. | 03/03/15 | Rick Freeman | |||
| Send out HSPC wide message soliciting members to join committee | 02/17/15 | Craig Parker | |||
| Setup a meeting to discuss the Tier 2 messaging. | 02/17/15 | Craig Parker | |||
| Reach out to Orion | 01/27/15 | Oscar Diaz | |||
| Work with Eileen on what is required for marketing at HIMSS | 01/20/15 | Rick Freeman | |||
| Contact Chris Ross at Mayo | 01/20/15 | Stan Huff | |||
| Contact Allscripts | 01/20/15 | Oscar Diaz | |||
| Contact Alastair at Gesinger | 01/20/15 | Stan Huff | |||
| Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | |||
| Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
| Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | Stan Huff | |||
| Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
| Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
| Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
| Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
| Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
| Get an article in Health Data Management to promote membership. Rick will reach out to Eileen | 11/11/14 | Rick Freeman | |||
| Set up membership committee calls | 11/11/14 | Craig Parker | |||
| Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
| Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
| Send preliminary budget to Stan | 11/11/14 | Oscar Diaz | |||
| Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
| Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
| Develop Draft Organization Structure | 10/28/14 | Oscar Diaz Craig Parker | |||
| Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
| Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
| Approve the enhanced model content presentation tool | 10/28/14 | ||||
| Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
| Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
| Outreach to Kaiser | 10/01/14 | Stan Huff | |||
| Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
| Define Plans for VA Project With LSU | 09/23/14 | ||||
| Process for Signing Up Members at HIMSS | 09/23/14 | ||||
| HIMSS Budget Development | 09/23/14 | ||||
| Develop Orchestration Demonstration | 09/23/14 | ||||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | |||
| Enroll Members | 10/14/14 | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
| External Communications Work Group | 08/26/14 | Eileen Rivera | |||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
| Update Marketing Materials | 08/26/14 | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | |||
| Prepare Executive Overview of HSPC | 08/26/14 |
| |||
| Define Announcement Distribution Channels | 08/26/14 | ||||
| Develop Marketing Campaign | 08/26/14 | ||||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | ||
COMPLETED ITEMS | |||||
| Finalize the list of initial committees | 02/17/15 | 02/24/15 | Oscar Diaz Craig Parker | ||
| Create google groups for each committee | 02/17/15 | 02/24/15 | Craig Parker | ||
| Determine Google Drive permissions | 01/20/15 | 02/24/15 | |||
| Set up sand box meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
| Set up HIMSS coordination meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | 02/24/15 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
| Outreach to Regenstrief | 10/01/14 | 01/27/15 | Stan Huff | ||
| Schedule a time to review the agenda and membership agreement and benefits. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Identify a set of committees that will be formed at the meeting. | 01/20/15 | 01/27/15 | Craig Parker Rick Freeman | ||
| Follow up with Oscar to get information on the organization structure. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Contact Oscar re. getting the committee structure approved. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Schedule call to finalize agenda and length of meeting | 12/09/14 | 01/27/15 | Craig Parker | ||
| Develop plan for MedInfo | 12/09/14 | 01/20/15 | Bob Greenes Stan Huff | ||
| Contact Cerner and Marc Overhage. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Reach out to Bo Dagnall at HP | 01/20/15 | 01/27/15 | Craig Parker | ||
| Contact Oracle. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Contact IBM | 01/20/15 | 01/27/15 | Oscar Diaz | ||
| Contact Kevin and Jamie at Kaiser | 01/20/15 | 01/27/15 | Stan Huff | ||
| Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | 01/20/15 | Bob Greenes | ||
| Obtain Board Member signatures on Board Document | 10/28/14 | 01/20/15 | Oscar Diaz | ||
HSPC Meeting
| 08/26/14 | 01/06/15 | |||
Identify meeting location options in New Orleans | 11/11/14 | 01/06/15 | Wayne Wilbright Oscar Diaz | ||
| Finalize By Laws and Membership Agreement | 09/12/14 | 12/31/14 | Temporary Board | ||
| Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send | 12/16/14 | 12/19/14 | Virginia Riehl | ||
| Send out meeting announcement | 12/09/14 | 12/19/14 | |||
| Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
| Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Prepare blog post on DC meeting | 09/02/14 | 09/30/14 | Stan Huff | ||
| Create Mailing List | 09/02/14 | 09/30/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | ||