2014-09-30 Steering Committee Meeting Notes
Attendees | ||
Name | Organization | |
|---|---|---|
| Ajay Asthana | ||
| Janet Campbell | Epic | |
| John Couk | LSU | |
| Y | Oscar Diaz | Harris |
| Julio Cesar Farcelli | University of Utah | |
| E | Rick Freeman | iSalus Consulting |
| Mike Garcia | Louisiana State University | |
| Robert Greenes | Arizona State University | |
| Y | Stan Huff | Intermountain |
| David Kreda | ||
| Skip Mc Gaugney | Open Health Tools | |
| Y | Tom Oniki | Intermountain |
| Marc Overhage | Siemans | |
| Y | Craig Parker | Intermountain |
| Vassil Peytchev | Epic | |
| Jeff Rogers | IBM | |
| Surj Ramlogan | Allscripts | |
| Scot Post van der Burg | Salus Consulting | |
| Paul White | Muir Equity | |
| Y | Herb White | Infocare Health |
| Y | Wayne Wilbright | Louisiana State University |
| Y | Virginia Riehl (support) | Independent Consultant |
Agenda | |||
Item | Time | Lead | Action |
|---|---|---|---|
| Review Agenda | Virginia Riehl | Identify agenda changes | |
| Incorporation Status | Stan Huff | Confirm that notice has gone to members | |
| Board of Directors Meeting | Stan Huff | ||
| VA | Oscar Diaz | Status of project with LSU | |
| Operations Work Group | Craig Parker | Review proposal on the Work Groups and how they will work | |
| Business Arm Work Group | Oscar Diaz | Update | |
| Event Policies | Oscar Diaz | ||
| Project Plan | Rick Freeman | Update Review JIRA example | |
| Sandbox | Rick Freeman | Update | |
| Hosted Vendor Implementations | Ajay Asthana | ||
| Communications and Marketing | Rick Freeman |
| |
| Decision rights and processes | Oscar Diaz | Update Engagement of someone with knowledge of standards approval processes | |
| HIMSS Meeting | Rick Freeman | Update Status of VA representation Value proposition from Ajay Identification of participants Themes | |
| AMIA Meeting | Stan Huff | Confirm plans and determine next steps | |
| HSPC Meeting Plans | Confirm plans and determine next steps | ||
| Review Action Items | Confirm accuracy and update status | ||
Notes | ||
Item | Discussion | Decision/Action |
|---|---|---|
| Review Agenda | ||
| Major Focus Areas | Areas of major focus:
May also be some tactical areas that need to be addressed Need to spend a couple of hours planning the agenda for the next meeting. Determine on this call the purpose and goals of the next meeting. | |
| Incorporation Status | Still needs to be done | Oscar will send out notice to the email list |
| Board of Directors | Setting up a bank account. Looking at E&O insurance. Getting 4 quotes. Will review coverage and if it is sufficient. Next Board meeting needs to be scheduled. Need a volunteer CFO. A draft P&L has been developed. Need to determine how dues will be structured. HL7 model is not quite what HSPC has in mind. HSPC is looking a companies that will be at different levels.HL7 is a rough ball park of dues levels. The dues structure should reflect the size of the company. Dues will need to be set quickly to enable financial projections. Craig and Oscar will be developing the operational plan. Oscar will provide his new email address. Jackson Health outreach – no one has had any response from Jackson Health. Wayne and Oscar will reach out to them by phone. Their signature is included in corporate documents.
| Wayne will reach out to Mike Garcia By Laws Retention of Documents Whistleblower Policy Bank Account Financial Protection re. tax exemption Board Insurance Establish Membership Dues Distribute Minutes |
| VA | Movement at the OI&T level. Paul Tibbits and Jonathan Nebeker to have a project with LSU. Transfer of funds is awaiting incorporation. VA will roll the money over to FY15. Will provide $50,000 in funding. This will accelerate the FHIR profiles. VA is looking for platform as a service for clinical integration – Six areas New Orleans Salt Lake, Seattle, Indianapolis. This will lower the cost of entry. Regenstrief– Bob Greenes will reach out to Regenstrief. May have to define dues structure to have further conversations with Regenstrief. Geisinger, Vanderbilt, Kaiser, and Partners – Need to follow-up. John Mattison at Kaiser would be a good contact. Stan will reach out to John Mattison and Jamie Ferguson. Dues –
| Receipt of check Project with LSU |
| Operations Work Group | The Operations Work Group is focused on the rules for decision making. Tom Oniki has done some work on terminology. Still need to define the overall practices. Oscar and Craig will meet and bring back proposal next week. | Appointment of Work Group Develop proposal for how the groups will operate. Craig and Oscar will set up meeting |
| Profile Development | Tom Oniki and Stan will meet on this | |
| Business Arm Work Group |
| Craig will set up meeting with Oscar Operating plan development P&L development Virginia will send HL7 membership fee structure to Oscar. |
| Event Policies |
| Develop a process and policies around attending events for HSPC and for member recruitment "bonus" |
| Project Plan |
| Demo of JIRA |
| Sandbox | Bob Greenes and Rick have discussed a first tier sand box. Will have a follow-up call. Would be good to integrate implementations in one place, e.g., one Amazon instance. Will integrate FHIR services and OAUTH. Use this as a starting platform. Will have an innovation space to test new ideas. As HSPC builds out CIMI/CEM profiles need to determine if these will be included in the sandbox. Could the CIMI profiles be assembled from the basic FHIRs retrievals. Need to understand if this aligns with vendor ability to support. Oscar and Rick are discussing whether existing web services could be utilized with a wrapper. May take some time for the vendor community to implement the FHIR profiles and REST services. | Develop requirements Outcomes of Friday planning meeting Support for orchestration Reference architecture definition |
| Hosted Vendor Implementations | ||
| Communications and Marketing |
| Survey Responses HIMSS promotion discussions with Alex Lippitt Meeting with ONC Meeting with CMS Create mailing list Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign Develop press releases
|
| HIMSS Meeting | Virginia will pass Datuit contact information to Rick Freeman Rick and Oscar will develop a budget for HIMSS Process for signing up members at HIMSS | |
| AMIA Meeting | Will have a "late breaking session". There will be a SMART on FHIR demo. Stan will participate in this. This was included in the AMIA newsletter. Will be on Monday afternoon. | Status Update |
| HSPC Meeting Plans | Objectives of next meeting:
| Target decision by October 1 Set up a two hour call to plan meeting – Craig and Oscar |
| Review Action Items | ||
Action Items | ||||
Item | Start Date | End Date | Lead | Status |
|---|---|---|---|---|
| Define Plans for VA Project With LSU | 09/23/14 | |||
| Process for Signing Up Members at HIMSS | 09/23/14 | |||
| HIMSS Budget Development | 09/23/14 | |||
| Develop Orchestration Demonstration | 09/23/14 | |||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | ||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | ||
| Notify HSPC group of incorporation | 09/02/14 | Stan Huff | ||
| Finalize By Laws and Membership Agreement | 09/12/14 | Temporary Board | ||
| Enroll Members | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | |
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | ||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | ||
| External Communications Work Group | 08/26/14 | Eileen Rivera | ||
| Prepare blog post on DC meeting | 09/02/14 | Stan Huff | ||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | |
| Create Mailing List | 09/02/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Update Marketing Materials | 08/26/14 | |||
| Develop White Paper | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | ||
| Prepare Executive Overview of HSPC | 08/26/14 | Ajay is working on a value proposition statement for review by Steering Committee | ||
| Define Announcement Distribution Channels | 08/26/14 | |||
| Develop Marketing Campaign | 08/26/14 | |||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | ||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | ||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | |
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana | Rick will schedule a meeting on this during the week of 09/02 Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
HIMSS
Apps from multiple developers | 08/26/14 | Rick Freeman | Need to develop a theme Need to recruit participants | |
HSPC Meeting
| 08/26/14 | Need to set a date | ||
COMPLETED ITEMS | ||||
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | |
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | |
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | |