2015-06-02 Steering Commitee Meeting Notes
Attendees | |
Name | |
|---|---|
| x | Ajay Asthana |
| Janet Campbell | |
| John Couk | |
| x | Oscar Diaz |
| Julio Cesar Farcelli | |
| x | Rick Freeman |
| Mike Garcia | |
| x | Robert Greenes |
| Laura Heermann | |
| x | Stan Huff |
| Skip Mc Gaugney | |
| Tom Oniki | |
| Marc Overhage | |
| x | Craig Parker |
| Vassil Peytchev | |
| Eileen Rivera | |
| Jeff Rogers | |
| x | Paul White |
| x | Herb White |
| Wayne Wilbright | |
| N | Virginia Riehl (support) |
Agenda | ||
Item | Time | Lead |
|---|---|---|
Review Agenda and Meeting Schedule | Virginia Riehl | |
| Priority Item – Plans for Upcoming Meetings | Oscar Diaz | |
| Priority Item – Partner Development – VA, Mayo | Oscar Diaz | |
| Priority Item – Incorporation and Organization | Stan Huff/Oscar Diaz | |
| Priority Item – Website | Craig Parker | |
| Priority Item – Get technical content on website or other accessible location | Stan Huff/Rick Freeman | |
| Priority Item – Committee Organization – Implementation of Process | Craig Parker | |
| Priority Item – Press Releases | Oscar Diaz | |
| Priority Item – Tier 2 Messaging | Craig Parker | |
| Priority Item – Value Proposition | Ajay Asthana | |
| 2016 HIMSS Meeting | Rick Freeman | |
| HL7 Argonaut Project | Stan Huff | |
| Operations Work Group | Craig Parker | |
| Project Plan | Rick Freeman | |
| Hosted Vendor Implementations | Ajay Asthana | |
| Communications and Marketing | Rick Freeman | |
| Decision rights and processes | Craig Parker, Tom Oniki, & Rick Freeman | |
| Review Action Items | Virginia Riehl | |
Notes | ||
Item | Discussion | Decision/Action |
|---|---|---|
Review Agenda and Meeting Schedule |
| |
| Priority Item – HSPC Meeting Plans | The meeting details announcement has been sent out and RSVPs are coming in now. Need to add a Venture Group break-out to the agenda. Need to plan a dinner or happy hour for meeting. | Meeting – June 17 - 19 Craig – Develop Agenda to schedule a meeting to build the agenda.
|
| Priority Item – Partner Development – VA, Mayo | Stan met with Center for Medical Interoperability. The center proposed taking on service based interoperability as a third campaign. Could help with HSPC website, model registry, creation of tools, certification, etc. Meetings between Oscar and the VA discussing security policies for Shreveport. Timing is looking to be around September 2015 for commencement of a project. Broad support still exists. Still waiting to hear back from Mayo Clinic surrounding their involvement with HSPC.
| Oscar Diaz Follow-up with Jonathan Nebeker – Stan Report of Center for Medical Interoperability Follow-up with Marc Overhage – Stan Follow-up with Chris Ross – Stan Outcome of meeting with CMI – Stan Pilot funding proposal status Register a HSPC price list on the GSA schedule – Oscar Obtain use case documentation from LSU – Oscar Diaz Coordination with other groups within VA VA meeting on 05/01 OMG Engagement Develop HSPC Value Description for Mayo |
| Priority Item – Incorporation and Organization and Funding | Bylaws need to be signed again so that Regenstrief to join. ADP payroll to be setup now that we have 2 employees. Hired Chris Sadvary as Marketing & Membership Manager for HSPC.
| Stan Huff/Oscar Diaz Board Evolution Partner Candidates
Staff recruitment Administrative support Follow-up with VA, Regenstreif, and Harris on payments – Stan, Oscar Develop membership marketing materials to solicit new members – Membership Committee Solicit Additional Benefactor Members – Oscar Send preliminary budget to Stan – Oscar Provide Stan with contact information for participants in call to finalize membership agreement – Oscar Provide a copy of the membership agreement to Rick – Stan Stan will follow-up to see if the membership agreement can incorporate the click-thru license. Post membership agreement when it is final – Rick Freeman Schedule a board meeting – Oscar |
| Priority Item – Website | Website updated with the DC meeting agenda. Craig will be transitioning the responsibility to Chris Sadvary. | Craig Parker Work with Marketing person on website Post minutes from work group Determine consistent tooling for minutes and other content |
Priority Item – Get technical content on website or other accessible location
| Rick to schedule time with Stan, Craig, Tom, Alan, Paul White, Davide Sotterra, Herb White to review the technical content and devise a strategy moving forward. | Stan Huff/Rick Freeman Update for FHIR DSTU 2 Develop specification proposal with links to reference implementations – Rick Freeman Resolve the issue of granularity Approve the enhanced model content presentation tool Recruitment of contributors – LSU, Intermountain, Cerner, LSU Support for orchestration Reference architecture definition Work is being done on the business processes and service definitions for tier 2. Need to determine with Stan what should be added that is not already there. |
| Priority Item – Committee Organization – Implementation of Process | Craig/Oscar – Finalize committees Craig Parker, MD to send out HSPC wide message soliciting members to join committee – by 02/27 Craig – Setting up Google groups. Should be complete this week. Craig – Will post committee processes to Confluence | |
Priority Item — Press Releases Pend till there is fuller membership |
| Oscar Diaz Develop a press release on HSPC and the Argonauts and the HSPC organization and mission – Oscar Diaz Develop press release on VA project Get an article in Health Data Management to promote membership. Rick will reach out to Eileen. |
Priority Item – Tier 2 Messaging |
| Craig Parker, MD to setup a meeting to discuss the Tier 2 messaging. Will set up a meeting with Davide to build out roadmap.
|
| Priority Item – Value Proposition |
| Ajay Asthana Conduct interview with Oscar |
2016 HIMSS Meeting
|
| Rick Freeman Document HIMSS 2015 lessons learned Talk with Grahame re. HSPC description Reserve booth for HIMSS 2016
|
| HL7 Argonaut Project |
| Stan Huff Develop combined messaging with Argonaut
|
| Operations Work Group |
| Oscar Diaz Determine how volunteer work will be transitioned to staff |
| Project Plan | Rick Freeman
| |
| Communications and Marketing |
| Rick Freeman Survey Responses Meeting with ONC Meeting with CMS Update marketing materials Develop white paper Develop budget for website Prepare executive overview of HSPC Define announcement distribution channels Develop marketing campaign
|
| Review Action Items | Virginia Riehl | |
Action Items | |||||
Item | Start Date | End Date | Lead | Status | |
|---|---|---|---|---|---|
| Update technical content for FHIR DSTU 2 | 05/05/15 | Rick Freeman | When server is available | ||
| Reserve Booth Space for HIMSS 2016 | 04/28/15 | ||||
| Document HIMSS 2015 Lessons Learned | 04/28/15 | Rick Freeman | |||
| Develop HSPC value description for Mayo | 04/28/15 | ||||
| Develop agenda for June meeting | 04/28/15 | Craig Parker | |||
| Register an HSPC price list on the GSA schedule | 03/03/15 | Oscar Diaz | |||
| Discuss with Cerner the "write" pathway for the APIs | 03/03/15 | Stan Huff Craig Parker | |||
| Send out HSPC wide message soliciting members to join committees | 02/17/15 | Craig Parker | |||
| Setup a meeting to discuss the Tier 2 messaging. | 02/17/15 | Craig Parker | |||
| Reach out to Orion | 01/27/15 | Oscar Diaz | |||
| Contact Chris Ross at Mayo | 01/20/15 | Stan Huff | |||
| Contact Allscripts | 01/20/15 | Oscar Diaz | |||
| Contact Alastair at Gesinger | 01/20/15 | Stan Huff | |||
| Develop a press releases on HSPC and the Argonauts and the HSPC organization an mission | 12/09/14 | Oscar Diaz | |||
| Determine points of coordination including the development of leaf level models | 12/09/14 | Stan Huff | |||
| Obtain use case documentation from LSU | 11/25/14 | Oscar Diaz | |||
| Schedule a call to finalize membership agreement | 11/25/14 | Stan Huff | |||
| Provide Stan with contact information for participants in call to finalize membership agreement | 11/25/14 | Oscar Diaz | |||
| Provide a copy of the membership agreement to Rick | 11/25/14 | Stan Huff | |||
| Post membership agreement when it is final | 11/25/14 | Rick Freeman | |||
| Get an article in Health Data Management to promote membership. Rick will reach out to Eileen | 11/11/14 | Rick Freeman | |||
| Set up membership committee calls | 11/11/14 | Craig Parker | |||
| Develop membership marketing materials to solicit new members | 11/11/14 | Membership Committee | |||
| Solicit Additional Benefactor Members | 11/11/14 | Oscar Diaz | |||
| Reach out to dbMotion re. membership | 11/11/14 | Oscar Diaz | |||
| Follow-up with VA, Intermountain, and Harris on payments | 10/28/14 | Oscar Diaz Stan Huff | |||
| Resolve issue of FHIR profile granularity | 10/28/14 | Stan Huff | |||
| Develop specification proposal with links to reference implementations | 10/28/14 | Rick Freeman | |||
| Approve the enhanced model content presentation tool | 10/28/14 | ||||
| Contact Allscripts re. identifying a new representative | 10/07/14 | Oscar Diaz | |||
| Develop value proposition | 10/07/14 | Paul White | Ajay is working on a value proposition statement for review by Steering Committee Craig Parker is developing a presentation for Intermountain that could be used with other groups | ||
| Outreach to Kaiser | 10/01/14 | Stan Huff | |||
| Event Policies – Develop process and policies for attending events on behalf of HSPC | 10/01/14 | ||||
| Define Plans for VA Project With LSU | 09/23/14 | ||||
| Develop Orchestration Demonstration | 09/23/14 | ||||
| Policy on Member Recruitment Bonus | 09/23/14 | Oscar Diaz | |||
| Evaluate JIRA for Managing the Project Plan | 09/09/14 | Rick Freeman | |||
| Enroll Members | 10/14/14 | ||||
| Define Operating Processes | 08/26/14 | Craig Parker | Need to appoint Work Group and proposals on how they will work | ||
| Define Decision Rights and Processes | 08/26/14 | Oscar Diaz Mike Hederson Sue Jimenez Rick Freeman Tom Oniki | |||
| Business Arm Work Group | 08/26/14 | Oscar Diaz | |||
| External Communications Work Group | 08/26/14 | Eileen Rivera | |||
| Conduct survey on communications | 08/26/14 | Eileen Rivera | Survey fielded | ||
| Update Marketing Materials | 08/26/14 | ||||
| Develop Budget for Website | 09/23/14 | Rick Freeman | |||
| Prepare Executive Overview of HSPC | 08/26/14 |
| |||
| Define Announcement Distribution Channels | 08/26/14 | ||||
| Develop Marketing Campaign | 08/26/14 | ||||
| Develop Press Releases | 08/26/14 | Draft developed by PR staff from Harris | |||
| Define Consistent Processes for Committees to Document Their Discussion and Actions | 08/26/14 | Need to recruit someone with experience with standards approval processes | |||
| Create a Project Plan and Road Map (release schedule) for the Technical Specification Development | 08/26/14 | Rick Freeman | Testing JIRA to maintain the plan | ||
COMPLETED ITEMS | |||||
| Send out "save the date" for next HSPC meeting | 03/17/15 | 05/08/15 | Craig Parker | ||
| Coordinate HSPC demo in Harris booth | 03/31/15 | 04/13/15 | Oscar/Eileen | ||
| HSPC cards with demo time and locations | 03/31/15 | 04/13/15 | |||
| Develop write-ups on each of the apps | 03/31/15 | 04/13/15 | Rick/Oscar | ||
| Post the HSPC schedule on an accessible location | 03/17/15 | 04/13/15 | |||
| Develop a one-pager on HSPC | 03/17/15 | 04/13/15 | |||
| Arrange HSPC dinner or reception | 03/17/15 | 04/13/15 | |||
| Develop a master list of demo locations and the demos that will be done at HIMSS | 03/03/15 | 04/13/15 | Craig Parker | ||
| Determine the signage that will be allowed in each booth | 03/03/15 | 04/13/15 | Craig Parker | ||
| Set up a call between Stan and Janet | 03/03/15 | 04/13/15 | Rick Freeman | ||
| Create a calendar of events at HIMSS | 03/03/15 | 04/13/15 | Craig Parker | ||
| Set up a meeting with Rick, Eileen, Oscar re. messaging. | 03/03/15 | 04/13/15 | Craig Parker | ||
| Reach out to Regenstrief to see if they can participate | 03/03/15 | 04/13/15 | Stan Huff | ||
| Work with Eileen on what is required for marketing at HIMSS | 01/20/15 | 04/13/15 | Rick Freeman | ||
| Send information on HIMSS presentation schedule to Rick Freeman | 11/25/14 | 04/13/15 | Stan Huff | ||
| Send preliminary budget to Stan | 11/11/14 | 04/13/15 | Oscar Diaz | ||
| Develop Draft Organization Structure | 10/28/14 | 04/13/15 | Oscar Diaz Craig Parker | ||
| Process for Signing Up Members at HIMSS | 09/23/14 | 04/13/15 | |||
| HIMSS Budget Development | 09/23/14 | 04/13/15 | |||
HIMSS
Apps from multiple developers | 08/26/14 | 04/13/15 | Rick Freeman | Need to develop a theme Need to recruit participants | |
| Notify HSPC group of incorporation | 09/02/14 | Complete | Stan Huff | ||
| Follow-up with Reggie re. getting access to the VA booth. | 03/03/15 | 03/31/15 | Rick Freeman | ||
| Follow-up with ONC re. Interoperabilty showcase | 03/03/15 | 03/31/15 | |||
| Contact the VA re. meeting facilities for HSPC May Meeting | 03/24/15 | 03/31/15 | Stan Huff | ||
| Finalize the list of initial committees | 02/17/15 | 02/24/15 | Oscar Diaz Craig Parker | ||
| Create google groups for each committee | 02/17/15 | 02/24/15 | Craig Parker | ||
| Determine Google Drive permissions | 01/20/15 | 02/24/15 | |||
| Set up sand box meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
| Set up HIMSS coordination meeting | 10/07/14 | 02/24/15 | Rick Freeman | ||
Establish Sandbox
Encourage hosted vendor implementations | 08/26/14 | 02/24/15 | Rick Freeman Robert Greenes Herb White Aziz Boxwala Scott Whyte Oscar Diaz Julio Facelli Ajay Asthana |
Bob Greenes suggested that someone from the VA should participate in this group Rick Freeman will reach out to Darren Drew to identify a VA representatives | |
| Outreach to Regenstrief | 10/01/14 | 01/27/15 | Stan Huff | ||
| Schedule a time to review the agenda and membership agreement and benefits. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Identify a set of committees that will be formed at the meeting. | 01/20/15 | 01/27/15 | Craig Parker Rick Freeman | ||
| Follow up with Oscar to get information on the organization structure. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Contact Oscar re. getting the committee structure approved. | 01/20/15 | 01/27/15 | Rick Freeman | ||
| Schedule call to finalize agenda and length of meeting | 12/09/14 | 01/27/15 | Craig Parker | ||
| Develop plan for MedInfo | 12/09/14 | 01/20/15 | Bob Greenes Stan Huff | ||
| Contact Cerner and Marc Overhage. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Reach out to Bo Dagnall at HP | 01/20/15 | 01/27/15 | Craig Parker | ||
| Contact Oracle. | 01/20/15 | 01/27/15 | Stan Huff | ||
| Contact IBM | 01/20/15 | 01/27/15 | Oscar Diaz | ||
| Contact Kevin and Jamie at Kaiser | 01/20/15 | 01/27/15 | Stan Huff | ||
| Identify who will be attending MedInfo and could be part of a panel – Bob Greenes | 12/09/14 | 01/20/15 | Bob Greenes | ||
| Obtain Board Member signatures on Board Document | 10/28/14 | 01/20/15 | Oscar Diaz | ||
HSPC Meeting
| 08/26/14 | 01/06/15 | |||
Identify meeting location options in New Orleans | 11/11/14 | 01/06/15 | Wayne Wilbright Oscar Diaz | ||
| Finalize By Laws and Membership Agreement | 09/12/14 | 12/31/14 | Temporary Board | ||
| Draft an email re. the meeting and send to Stan and Oscar Rick and Craig for review. Rick or Craig will send | 12/16/14 | 12/19/14 | Virginia Riehl | ||
| Send out meeting announcement | 12/09/14 | 12/19/14 | |||
| Coordinate AMIA speakers | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Determine if a meeting on the sandbox can be held at AMIA | 10/14/14 | 11/11/14 | Bob Greenes | ||
| Set up call to plan for next HSPC general meeting | 10/07/14 | 11/11/14 | Oscar Diaz | ||
| Finalize Membership Agreement | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Follow-up with Mike Garcia re. Board participation | 10/28/14 | 11/11/14 | Oscar Diaz | ||
| Prepare blog post on DC meeting | 09/02/14 | 09/30/14 | Stan Huff | ||
| Create Mailing List | 09/02/14 | 09/30/14 | Eileen Rivera | Email group created Will distribute email to request people to register for the list | |
| Appoint Temporary Board | 08/28/14 | 09/12/14 | Stan Huff | ||
| Prepare Thoughts on DC Meeting | 08/26/14 | 09/22/14 | Eileen Rivera | ||
| Develop Newsletter | 08/26/14 | 09/22/14 | Eileen Rivera | ||